Uploading photos in bulk

What photos can I upload?

You can bulk upload photos of students and staff directly to Arbor from files located on your computer.

If you have photographers come in to take your photos, you'll need to ask them to name the files with one of the following identifiers. This ensures the photos can be matched to the correct students. 

Acceptable file names

For example, when naming James Smith's photo file, his photo should be named one of the following. You can select any of the identifiers, but make sure the same type is used for all of the files.

> Arbor Staff ID (e.g. 1234.jpg)

> Staff Number (e.g. 1234567.jpg)

> First Name & Last Name (e.g. JamesSmith.jpg)

> Initial & Last Name (e.g. JSmith.jpg)

> Arbor Student ID (e.g. 1234.jpg)

> Student Number (e.g. 1234567.jpg)

> Student UPN (e.g. H0000000001234.jpg)

You do have the option to choose "No Identifier" and match all photos manually (not recommended, but available as a last resort!). 


Uploading the photos

There are different routes to reach the Photo Uploader depending on whether you are uploading Staff or Student photos. 

To upload student photos, go to Students > All Students > Bulk Update > Student Photos Tip: If you're having issues uploading student photos, try uploading photos one year group at a time.


In this example, we're going to upload staff photos, but the method is the same for both staff and students. To upload staff photos, go to School > All Staff > Bulk Update > Staff Photos.

In the right-hand panel, there is a set of instructions on how to start the upload process. Once you have read the instructions and are happy with your file names or 'identifiers', click on the green Start New Upload button.



Choose the name for the upload, and select which identifier you have used to name the files, then click Upload Photos.



On the next page, the files can be uploaded from your computer, captured with a webcam or drag and dropped into the upload area. Then click Match Photos.




On the next page, you can confirm matches, or choose staff to match pictures to.



In the Suggested Matches section, check all the staff have matched correctly.

If they have not, select all the staff members you need to change, and click the pencil icon to match them to another member of staff.




Once you have amended any matches that were incorrectly matched, you may have staff in the Action Required section. You can choose to match this picture to an existing staff member, or delete this imported photo and not update any staff profile.




Finally, for your remaining staff members who have automatically matched correctly, select them all then click Confirm Matches.




All your staff will then be confirmed, and you can then Mark Upload as Complete.





The import will then be marked as Completed.




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