Interserve - Enrolment Check and reports for the COE

Disclaimer

Please note the instructions below are only applicable to our Schools in Saudi Arabia (and not DfE schools), as some aspects of the MIS may differ by country.

 

The enrolment check report is now available on all the Interserve sites and can be found by following the path, Institutions > Data> Export> College of Excellent Reports > Enrolment Check

Enrolment_Check.jpg

 

This page will give you a quick view of any enrolment discrepancies that are found in your college. If you select a student’s row, you will be directed to their profile where you will be able to update the enrolment details to remove the errors.

 

Monthly reports

The Monthly report is now available on all the Interserve sites and can be found by following the path, Institutions > Data> Export> College of Excellent Reports.

On the left hand navigation, you need to select ‘Monthly Reports’, this takes you to the Monthly Attendance Reports. The reports are broken down into, Courses, Sessions, Students and Monthly Attendance as per the COE Reporting date ranges and requirements. Below, is a more detailed explanation of each tab.

The first tab ‘Courses’, shows you all the courses for the given term. Included in the grid are Course Majors, Grade Types and Level Type. If you wish to navigate to any of the Course Majors or Courses, (referred to as Programmes and Instances in Arbor, see Programme Enrolment document for more guidance), simply select the course you wish to view and you will be redirected to the programme instance page.

The second tab ‘Sessions’, displays all the details for the individual session codes. The columns display the Course Code, Session Code, Start Date, End Date and Month 1 to Month 4 possible sessions. If you wish to see which students are enrolled in each session, select the session cell. If you want to see the breakdown of all the possible sessions per month, select the cell under each month and Arbor generates a list of all the sessions.

 The ‘Students’ tab shows all students enrolment for that period of time. The table shows Course Code, Session Code, Student ID and Status, Student Session Date. Again, if you want any further information on the student’s enrolment select the row, a slide over will appear which will show more detail. You can also bulk withdraw students from this page.

 

Attendance Monthly Tabs

The Attendance Month tabs are created on a Monthly basis, therefore they will appear at the end of each month. These tabs will show the Course Code, Session Code, Student ID, Number of Attended Hours, Excused Hours, Extra Hours and OJT Hours. If you want to check any of the hours for any of the students, please select the cell you wish to see and a slide over will appear with a list of all of the lessons during that time period.

 

Weekly attendance report

The attendance report, which can be located by clicking on Institution > Data > Export > College of Excellence Reports > Attendance Report.

It is important to note that although you can choose any date range, this report is specifically built to load weekly attendance. To change the week, click on the current dates and update accordingly and click on Save Settings.

The report will automatically generate the previous weeks attendance data, by student, within their programme.

The report will automatically load:

  • Student ID
  • Programme
  • Session Code
  • Attended Sessions
  • Excused Sessions
  • OJT Sessions
  • Extra Time Sessions

weekly_attendance_report.jpg

 

To check that the attendance amount is correct, click on it and a slide over will load. The slide over will populate all sessions with that specific attendance type.

specific_attendance.jpg

 

Day 1 and Day 10 reports

The Day 1 and Day 10 reports are now available on all the Interserve sites and can be found by following this path, Institutions > Data > Export > College of Excellent Reports.

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The homepage is the Day 1 and Day 10 reports. You can change to a different date by selecting the date range selector in the top right.

 

Students

All of the cells for each of the programmes are clickable and it generates a slide over which gives you a student list for that cell. You can use this list to cross check with enrolments.

If you have a different number of students in these student lists than you have in your college, you can use these list to cross check to see which students are not correctly enrolled in the college. (For help with this please see article Programme Enrolment)

 

Teaching Staff

By clicking on the rows where you have the Foundation and Technical Staff roles, you can also generate a staff list. We have generated these lists based on the teachers scheduled to be teaching.

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