Planned absences are used to log when a student will be absent from school and can be used to choose a pre-fill mark that will automatically populate in the registers.
We advise you to log planned absences before or after the registration period begins to make sure the marks pull through to the register. You're able to record planned absences after the morning registers because planned absences can be used to amend attendance marks. Any planned absences logged that cover past registers will change the marks to the planned absence Pre-fill mark.
To view currently planned absences, go to Students > Attendance > Absentees (from left-hand menu) > Planned Absences to see students with upcoming planned absences.
You can filter the date range of the report by using the filter bar.
Logging a new planned absence
Click on the Record Planned Absence button and fill out the information in the slide over.
If you want to record a repeating planned absence, click here.
- Select the student(s) you wish to record a planned absence for. You can log a planned absence for one student, multiple students or even a specific group e.g a club or a class.
- Start / End dates of the planned absence
- Choose the pre-fill mark. This will automatically populate in the registers opened after the planned absence is logged. For more information on pre-fill marks, click here.
- Who approved the absence and the date approved
Tick the box to Pin the planned absence to the Student's Profile box at the top of the page. When the absence has passed this will auto unpin from the Student Profile.
Click on Record Planned Absence to record the absence.