Enrol nursery into registers without using Attendance Patterns (Irregular Attendance)

Please note that this process is for enrolling your nursery students in registers during the year, such as after migration. If you wish to set up your nursery registers for next year, you'll need to follow these instructions

 

As nursery-age pupils are not required to attend school full time (10 sessions of education a week), you’ll need to reflect when they are not required to attend in Arbor. Making sure Arbor knows whether a nursery student is due to attend ensures your attendance data remains accurate.

Attendance patterns can be assigned to students to tell the system when to include them in attendance registers. Using this method, you can include students in all morning roll call registers, all afternoon roll call registers, or both morning and afternoon roll-call registers. You can see how to do this here.

You cannot use attendance patterns for students who do not attend during the same times every day of the week. For example, a student attends all day Monday-Wednesday but doesn't attend Thursday or Friday, or a student attends afternoon only on Monday and mornings the rest of the week. In this case, you'll need to follow the instructions below.

 

Preparation

Make sure you have set up your registration lesson as shown below from School > Programmes > Courses.

Screen_Shot_2019-03-07_at_09.12.41.png

 

Enrolling students

You’ll need to add enrolments for your nursery students. Whenever you have a new student you’ll need to repeat this process to enrol them. Go to Students > Enrolment > Courses > Bulk Enrolment.

Using the filters

The page will default to show the lowest nursery year group at your school but you can click into the filters at the top of the page to change this.

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Use the Students who are... filter to narrow down the students to a particular year group. This ensures the table loads quickly if you have loads of students.

select_year_group.png

 

Use the Course year groups filter to narrow down the registers you can display in the table. If you select a year group here, we'll only show the registers linked to that year group, or that aren't linked to any year group (for when you have mixed year groups).

In this example, you can see that because the E1 lessons are not linked to the N1 year group, they're no longer selectable.

filtered_courses.png

unfiltered_courses.png

 

If you select to only show certain courses, these will display in the table.

courses_selected_in_table.png

 

Enrolling students

Tick the boxes next to all the students who will be attending your school at the same time. Click the blue pencil icon and select Bulk enrol students.

bulk_enrol_students.png

 

In the slide over, choose the dates they should be enrolled into these registers for, and select the registers, then click Enrol students.

enrolment_dates.png

 

The enrolments will then process in the background. This can take some time for the enrolments to completely pull through onto this page, so you may need to refresh your page to get them to show.

processing_green_message.png

 

Repeat this step until all of the students are enrolled in the right registers. 

add_enrolments_into_registers.png

 

Deleting an enrolment

If you've added an enrolment incorrectly, you can remove it (as long as you've not already started taking attendance for this register).

Tick the boxes next to all the students who you've added incorrectly, then click the blue pencil icon and select Bulk delete student enrolments.

delete_the_enrolment.png

 

In the slide over, choose which registers to remove the enrolment into.

chose_which_enrolments_to_remove.png

 

The student will then no longer be enrolled in these registers.

enrolment_has_been_removed.png

 

Changing enrolments into registers

If a student is changing the sessions they are attending for, you can end their current enrolments and add new ones. 

Tick the boxes next to all the students who you want to change enrolments for, then click the blue pencil icon and select Bulk end student enrolments.

end_enrolments.png

 

In the slide over, choose which registers to end the enrolment into.

select_the_registers_to_end_enrolments_for.png

 

The students will then no longer be enrolled into those registers from the End date you select. You can check the students' enrolment has changed by using the date selector in the filters.

see_the_ended_enrolment.png

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