How do I set up Irregular Attendance Patterns?

If you have students who attend on an irregular basis, you can use this process to schedule their Attendance Patterns. Here are some examples:

  • Nursery students who attend all day on Monday, Wednesday and Friday, but morning only on Tuesday and Thursday
  • Sixth-form students who attend work experience for one day a week
  • Students who attend a PRU two days a week

To set up Regular Attendance patterns for students who attend for the same duration every day, or if you want to stagger start times, click here.

 

Preparation

In order to enrol students correctly, you must have first set up all your courses and modules correctly. For example, for nursery students, you will need to have set up morning and afternoon modules for each weekday.

If you are a primary school, you would go to School > Timetable > Timetable administration > Schedule registration Sessions.

However, your modules will have been set at the beginning of the academic year (or upon migration), because scheduling registration times for Nursery automatically creates the modules. In this case, you can skip to the section below on 'Enrolling Students'.

 

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If you have not set up the classes, go to School > Programmes > 20XX/20XX Courses.

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Click '+Add' to add a New Course with a relevant title

Click into that newly created course which should have '(No Lessons Scheduled)' and click +Add.

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Label the Module Monday AM, then click Add Module.

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Head back to the parent level component to review and continue to add the modules for Monday PM, Tuesday AM etc.

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Enrolling students

Once you have added all your modules, go to School > Programmes > Courses and click the course.

Click a component module in the Modules section.

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On the slide over, select Enrol Students.

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Here you can select the students to enrol, as well as allowing you to select other component modules of the course you also wish to enrol them into.

You can enrol multiple students at the same time, as the 'students' field allows you to select multiple students. However, please make sure you choose students that are doing the same modules / attend during the same time periods.

When you are happy, click Enrol Students.

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You can also enrol directly from a component module.

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Go to the Enrolled Students and click +Add

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Next, select the option for Enrol Students. You also have the option to Setup Automatic Group Enrolment - useful for enrolling your students automatically if they have a Regular Attendance pattern. 

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Here you can select the students to enrol, as well as allowing you to select other component modules of the course you also wish to enrol them into.

You can enrol multiple students at the same time, as the 'students' field allows you to select multiple students. However, please make sure you choose students that are doing the same modules / attend during the same time periods.

When you are happy, click Enrol Students.

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You can then see the student's enrolment on the course page and module page. you can also see an individual student's enrolment on their Student Profile. Go to Enrolment section and go to the Academic Year Courses section.

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