New Assessment menus and improved setup and management workflows

Why have we made improvements?

In 2018 we gathered feedback about Assessments from schools across the country. This told us Assessments in Arbor wasn’t easy to use, and so we decided to put our efforts into revamping it.

You may have noticed some improvements to the Assessments module in Arbor over the last few weeks. Here are the biggest improvements we’ve made so far:

 

Our old assessment tools split Assessments into types - Summative, Curriculum, standardised and Ad Hoc. As part of our improvements, we've redesigned the process of setting up and managing your assessments to make it simpler and more intuitive. This includes simplifying the Assessment creation workflow down to two options - Summative or Formative.

Benefits of the new updates:

  • Curriculum Tracking and Report cards now have their own dedicated sections in the MIS.
  • Define all of your assessments ahead of the next academic year.
  • Adapt your Assessment Policy for next year without disrupting ongoing assessments.
  • This gives us a great foundation for many more exciting developments in the future!

 

Where can I do my tasks now?

Task

Where you used to do it

Where you can do it now

Access any mark book

Students > Assessments

> Assessment Dashboard

Students > Assessments

> Assessment Policy >

Manage Assessments

Set up Progress 8

Assessments

Student > Assessments >

Assessments Dashboard

Add the assessment to

your Assessment

Framework in Students >

Assessments >

Assessment Framework

> Assessment

Catalogue, then add the

assessment to your

Assessment Policy

in Students >

Assessments >

Assessment Policy >

Manage Assessments.

Create a Custom

Assessment period

Assessment Dashboard >

Summative Assessments

> Settings > Assessment

Periods

Students >

Assessments >

Assessment Policy >

Assessment Periods

Setup a Curriculum

Assessment (including

linking it to a Summative

assessment)

Students >Assessments

>Assessments Dashboard

Add the assessment to

your Assessment

Framework in Students >

Assessments >

Assessment Framework

> Assessment

Catalogue, then add the

assessment to your

Assessment Policy

in Students >

Assessments >

Assessment Policy >

Manage Assessments.

Set Curriculum

Expectations

Students > Assessments

> Assessment Dashboard

> Curriculum Tracking >

Settings > Expectations

Students > Assessments

> Assessment Policy >

Curriculum Expectations

Enter marks in Curriculum

Tracking

Students > Assessments

> Assessments

dashboard 

Students > Assessments

> Formative Tracking 

Analyse curriculum

assessments 

Students > Assessments

> Curriculum Tracking >

Analysis > Overview

Students > Assessments

> Formative Tracking >

Analysis

Monitor On Track students

Students > Assessments

> Curriculum Tracking >

On Track Students

 

Students > Assessments

> Formative Tracking >

On Track Students

Importing assessments

into Arbor

Summative Tracking > All

Assessments > Select the

correct Academic

year/year group and

assessments

School > Assessments >

Assessment Policy >

Manage Assessments >

Assessment Overview 

Setting up a summative

assessment

Students > Assessments

> Assessments

Dashboard

Add the assessment to

your Assessment

Framework in Students >

Assessments >

Assessment Framework

> Assessment

Catalogue, then add the

assessment to your

Assessment Policy

in Students >

Assessments >

Assessment Policy >

Manage Assessments.

Assigning strands to

specific assessment

periods

Assessment Dashboard >

Select correct Academic

Year> Expand Key stage

> Select Assessment

Students > Assessments

> Assessment Policy >

Manage Assessments

Manage Grade

Point Scales

and Grade Sets

Summative Tracking >

Settings > Analysis >

Grade point scales

Students > Assessments

> Assessment

framework > Grade Sets

Input marks in Summative

Tracking

School > Assessments >

Assessment Dashboard

> Input > Marks

Students > Assessments

> Summative Tracking

Set automatic targets

Students > Assessments

> Assessments

Dashboard > Summative

Tracking > Settings >

School Target Rules

Students > Assessments

> Assessment Policy >

School Target Rules 

Enter baselines

and targets

Students > Assessments

> Summative

Assessments > Input >

Baselines & Targets

Students > Assessments

> Summative Tracking >

Mark Entry > Baselines

& Targets 

Set up Ad Hoc

assessments

Students > Assessments

> Ad Hoc Assessments >

Setup > Assessments

Add the assessment to

your Assessment

Framework in Students >

Assessments >

Assessment Framework

> Assessment

Catalogue, then add the

assessment to your

Assessment Policy

in Students >

Assessments >

Assessment Policy >

Manage Assessments.

 

Input Marks to Ad Hoc

assessments

Students > Assessments

> Ad Hoc Assessments >

Input Marks 

Students > Assessments

> Summative Tracking >

Mark Entry > Ad Hoc

Marksheet 

Set up standardised

assessments

Students > Assessments

> Standardised

Assessments > Input &

analytics

Students > Assessments

> DfE Assessments 

Input marks to

standardised assessments

Students > Assessments

> Standardised

Assessments > Click onto

an assessment > Input

Marks

Students > Assessments

> DfE Assessments 

Set up P-scale marksheets

Students > Assessments

> Standardised

Assessments

Students > assessments

> DfE Assessments

Export SATs results

Students > Assessments

> Standardised

Assessments

Students > Assessments

>DfE Assessments 

Set up a phonics screening

check

 Students > Assessments

> Standardised

Assessments

School > Assessments >

DfE Assessments 

 

How do I set up Assessments now?

The example below is mainly applicable to Summative assessments.

  • For full instructions on setting up Summative assessments, click here.
  • For instructions on setting up Ad-hoc assessments, click here.
  • For instructions on setting up curriculum assessments, click here.
  • For instructions on setting up Standardised DfE assessments, click here.

 

Step 1 - Define your Assessment Framework

An Assessment Framework includes all the supporting information that makes up an assessment, such as the grades that are used or the name of the assessment. You will also be able to manage grade point scales and grade sets, assessments that can be added to the Assessment Policy and the marksheet settings such as which columns should be shown.

As Assessment Frameworks are typically only created once and last for a number of academic years (grade sets and the course name rarely change), we’re separating out this part of the assessments for a simpler yearly setup process.

Go to Students > Assessments > Assessment Framework > Assessment Catalogue.

If you have never set up assessments before, this page will be blank. If you have set up Assessments before, this page will list all the Assessments you set up before the new changes went live.

Screen_Shot_2019-02-05_at_14.15.09.png

 

To create a new Assessment, click the Create new Assessment button.

From the Create New Assessment page, select the type of assessment you wish to set up. For example, I am going to set up a summative assessment.

Screen_Shot_2019-01-24_at_09.56.43.png

 

On the Add Summative Assessment page, you can choose from the 'out of the box' Arbor assessments or create your own. If you are creating your own assessment, please ensure that you have already created any grade sets that the assessment will use. You can do this by clicking the grey Manage grade sets button.

Screen_Shot_2019-01-24_at_09.59.23.png

 

In this example, I am setting up a Further Maths KS4 summative assessment, so I need to check that the grade sets have been set up. Clicking on Manage grade sets, I can see that there is already the correct Grade set present.

Screen_Shot_2019-01-24_at_10.07.56.png

 

 

Once you are happy with your grade sets, return to the Add Summative Assessment page, and click the Add New button to start the Add new Assessment Workflow to add your new assessment and choose the grade set of your assessment.

Screen_Shot_2019-01-24_at_10.12.06.png

Screen_Shot_2019-01-24_at_10.12.24.png

 

Step 2 - Define your Assessment Policy

Once you have defined your Assessment Framework, you will be able to create your Assessment Policy for the academic year. Assessment Policy includes all aspects of assessments that are specific to an academic year, such as which assessments students are taking and Data Collection dates. In this section, you will also be able to manage your assessment periods, assessable courses, curriculum expectations, and schoolwide targets for the year.

Go to Students > Assessments > Assessment Policy > Assessable Courses.

Here you can view which courses will have assessments during the academic year.

Screen_Shot_2019-01-25_at_10.39.20.png

 

You can edit this list by clicking the green Bulk Set Assessable Course Button, and ticking or unticking the courses. This determines what assessments appear on the Manage Assessments page.

Screen_Shot_2019-01-25_at_10.37.49.png

 

Next, you can define your assessment period in Students > Assessments > Assessment Policy > Assessment Periods.

Screen_Shot_2019-01-25_at_12.10.28.png

 

Click +Add to add a new assessment period, or click the Assessment Period to edit the periods that have already been set up. Click the period again to edit the name. Please note that Assessment Periods can only be deleted if there are no assessments currently using it.

Screen_Shot_2019-01-25_at_12.13.06.png

 

Then go to Students > Assessments > Assessment Policy > Manage Assessments to complete all set up of your assessments for the academic year.

Screen_Shot_2019-02-06_at_08.17.14.png

 

 

To add new assessments to your policy, click the Add assessment button.

You can then select an Assessment type, and select which assessments to add to your policy. Then click Next.

Screen_Shot_2019-04-12_at_13.43.28.png

 

On the next page, select the groups of students you would like to include in the assessment, how often the assessment will be taken, and add any courses to be linked. Then click Add assessment(s).

Screen_Shot_2019-04-12_at_13.49.46.png

 

Once assessments have been added to your policy, click an assessment to see and edit the information about an Assessment, or to complete setup.

Screen_Shot_2019-01-25_at_12.22.16.png

 

You can then set all your target rules in School Target Rules.

Screen_Shot_2019-01-25_at_12.41.17.png

 

You can set formative assessment curriculum expectations in Curriculum Expectations.

Screen_Shot_2019-01-25_at_12.41.01.png

 

How do I input marks and analyse Assessments?

DfE Assessments

In order to simplify our Summative Assessment offering (explained above), we have developed a specialised area where you can input and analyse your DfE Assessment data, which is a statutory requirement for schools in England.

Add new DfE Assessments, load assessment templates and import results and input marks in Mark EntrySee past marks in View MarksCompare this year's results to last year in Analysis. Export results as CTFs or Generate PDF reports of results in Export Results.

Screen_Shot_2019-01-24_at_12.02.56.png

 

Formative Tracking (Formerly Curriculum Tracking)

We have renamed the curriculum tracker to match the terminology used in both UK and international schools. In this section, you can enter marks against curriculum statements and analyse your data in a variety of formats.

Screen_Shot_2019-01-24_at_11.31.52.png


Summative tracking (Formerly Summative, Ad Hoc and Standardised Assessments)

We’ve simplified the Summative Assessment set up workflows, so you can manage your Summative Assessments in the same place.

View your current mark input status and access marksheets from the Assessment DashboardEnter or Import marks and targets for Summative and Ad Hoc assessments in Mark EntryView analysis for Summative, Ad Hoc and 3rd party Standardised Assessments (such as Hodder) in Analysis.

Screen_Shot_2019-04-15_at_08.39.12.png

 

Are there any more updates on the way?

We’ve got even more improvements coming up this half term:

  • Integration with Hodder Education’s PUMA and PIRA standardised assessments
  • Continued updates to our Summative Analysis tools
  • Data Collection Policies to define collection periods and staff responsible for entry

 

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