Can we make a backup timetable for future Covid-19 school closures?

You might be looking to put plans in place in case schools are forced to close again next year.

Although it isn't possible to create backup timetables in Arbor, you can create one in TimeTabler, to import into Arbor if your school's plans change and bubble groups return.

You can keep this backup file on hand until it's needed, should the need arise.

 

Important things to consider

Are the courses the same between the two timetables?

If the courses will not be the same, you'll need to end student enrolments into your current courses, and once you've imported the new timetable, enrol students again. We recommend using the Course Enrolment Import spreadsheet.

Please note that using the bulk tool will not end or override their existing enrollments, so you would need to end the old enrolments for each course.

If you use teaching groups, you could end the automatic enrolments into the old courses and add new ones into the new courses.

withdraw_students_manually.png

 

Should we delete our old course structure?

You might want to consider whether to keep your original course structure in Arbor (just without any lessons scheduled), in case you choose to move back to a non-bubble timetable later in the year.

 

Assessments

You will also want to consider the implications that changing course enrolments will have for the setup of your assessments. If you import brand new courses, you will need to click into each of your assessments from Students > Assessments > Annual Policy > Manage Assessments to add the new courses.

Screenshot_2021-07-22_at_14.50.21.png

 

If you do need to import your backup timetable

If you do need to import this new timetable at any point, make sure you end the current timetable in Arbor first. Follow the instructions in the Actions to complete before importing section here: Importing a timetable from TimeTabler

Make sure the timetable you're importing has the right start date - you don't want the timetables to overlap. 
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Comments

2 comments
  • Gwyn Mabo,

    Just to confirm that there is no way of getting the timetable from Arbor back into Timetable. Inline with your guidance we have manged all lesson changes, staffing and course addition inside Arbor. Therefore our timetable is quite different after all the adjustments and additions, so we have no model in Timetabler.


    Other one which I am fairly sure is not possible either but will ask.  Our COVID or Bubbled timetable will be the same as our current one but re roomed.  Can we store that rooming in Arbor or is it a case of at the point we need it finding he 5/6 man hours to convert and re-room each part of it via tameable Admin admin.

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  • Hi Oliver, that is correct, there isn't a way to export your timetable from Arbor into TimeTabler.

    In Arbor, you can have multiple classes assigned to the same room, so it's up to you whether you are happy keeping the clashes, or whether you want to move the other lessons out of those rooms once you import.

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