Arbor Academy Secondary Pre Launch Training

Agenda How to book Pre-Training Info Post-Training Activities

Delivered in five parts online, this service is suitable for all new Secondary schools or Special/Alternative schools that function like a Secondary.

As this is an Arbor Academy session, you will be joining alongside other Schools.

 

Please note: There is a 15-minute break between sessions. This has been included to allow staff to attend individual sessions dedicated to their role or responsibility. 

Secondary Pre Launch School Operations Part 1

Session Title Description/Content Approx. Duration (in Mins) Who is the session for?

Welcome to Arbor & Top Tips

Introduction from your trainer about Arbor, your move to Arbor and Arbors support team.

Using a cloud based MIS with Arbor’s quick tip, handy hints and navigation of the Arbor MIS.

45 Arbor Champions
School Administrators
SLT
(Recording can be shared with teachers and wider staff after the session)

We advise schools attend this session or watch the recording before joining any other sessions.

 

Secondary Pre Launch School Operations Part 2

Session Title Description/Content Approx. Duration (in Mins) Who is the session for?

Managing Student & Guardian Profiles

Aim to allow users to access, view, edit information as needed ready for day one.

Overview of a student and guardian profile, editing, adding and creating new profiles.

75

School Administrators

 

15 minute break

 

 

Managing Staff profiles, Business Roles and Permissions

Aim to allow users to access, view, edit information as needed ready for day one.

Overview staff profile, editing, adding and creating new profiles, managing user profiles, introduction to business roles.

Aim to enable users to manage new users and their business roles & permissions effectively.

Adding a new business role, assigning a business role, adding/ removing permissions on a business role., adding/ removing permissions for a member of staff. If there is time during the session, will also support you to make some changes to key business roles during this session.

75 School Administrators
HR Officers

 

15 minute break    

Moving to Arbor

We will look at the ways you can prepare for moving to Arbor, ensuring you have the basic navigation on the system for emergency procedures, data migration & managing users, business roles & permissions, approving API partners, managing data retention and a time for questions about the data checks,


This session will also include a short intro to the data quality dashboard

30 Arbor Champions
School IT Staff
School Administrators

 

Secondary Pre Launch School Operations Part 3

Session Title Description/Content Approx. Duration (in Mins) Who is the session for?

Managing Attendance

Managing Attendance in Arbor, including daily attendance, supporting teachers with taking attendance, attendance notes, identifying & following up with absentees using the absentee by date report, historic registers, managing incomplete registers, bulk editing marks, creating & managing planned absences

60 School Attendance Officers or Administrators

 

15 minute break

   

Attendance Reporting

Attendance reporting via the attendance module, including whole school attendance statistics, how to spot attendance trends, using the Latecomers, absentees by date, broken weeks, continuous absence, correlated/siblings absence, persistent absentees reports. Looking at class by class attendance statistics and individual student attendance reporting

60 School Attendance Officers or Administrators

 

15 minute break

   

Staff Absence & Supply

How to a record a staff absence, staff absence reporting and an overview of how to set cover should you wish to do this.

Also included are some recommendations for setup of supply teachers for short and long term cover if required.

60 Cover Managers

 

Secondary Pre Launch School Operations Part 4

Session Title Description/Content Approx. Duration (in Mins) Who is the session for?
 Timetable Management and Course Enrolments

Aimed as the timetable managers companion, everything they need to know about managing timetables in Arbor How to amend a timetable in bulk, how to edit individually lessons and course, how to access and print Timetables, Timetable reporting, managing Sites and rooms.

Aim to train timetablers on how to do bulk course enrolment in Arbor Bulk Course Enrolments, Use of Teaching Groups, Automatic enrolments, Managing Carousel Courses, Moving Students between courses

120 Data Managers or Timetable Managers
  15 minute break    
 School Reporting Aim to provide a more in depth view to school reporting on Arbor using Arbors inbuilt analysis tools Locating all of key school reporting stats on Arbor, including key school statistics, demographic reports, funding, Medical & SEN provisions 60   School Administrators, Office Managers, Senior Leaders and Head Teachers

 

Secondary Pre Launch School Operations Part 5

Session Title Description/Content Approx. Duration (in Mins) Who is the session for?

Custom Groups and User Defined Fields

Aim to demonstrate to schools the power of using custom groups and user defined fields Creating and adding students to custom groups, mutli functional use across the reporting suite, examples of filtering, follow up actions, including communications. Creation and use of user defined fields.

30 School Administators 

 

15 minute break    

Communications

Introduction to Arbor's Communication Module for admins. This session includes: setting up sending profiles, checking staff have the correct permissions to send comms, preparing and sending emails and SMS in bulk and individually, using notices, logging telephone calls, external letters & meetings and using the communications log in the comms module on student & staff profiles.

60 School Administrators

 

15 minute break    

Custom Report Writer

Aim to guide the users through how to use Arbor's Custom Report Writer to create basic yet bepoke reports. This session includes: Choosing a Data Set, Creating a Custom Report, Adding Filters, Adding Groups, Importing, Exporting and Scheduling Reports.

60 School Administrators, Senior Leaders or Head Teacher

 Please note: The timings above are approximate. Actual timings will depend on number of attendees and level of Chat and Q&A interaction from attendees during the session.

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