Arbor Academy Secondary Pre Launch Training

Joseph Wilson

June 20, 2022 12:34

Delivered in five parts online, this service is suitable for all new Secondary schools or Special/Alternative schools that function like a Secondary.

As this is an Arbor Academy session, you will be joining alongside other Schools.

Please note: There is a 15-minute break between sessions. This has been included to allow staff to attend individual sessions dedicated to their role or responsibility.

Secondary Pre Launch School Operations Part 1

Session Title

Description/Content

Approx. Duration (in Mins)

Who is the session for?

Welcome to Arbor & Top Tips

Introduction from your trainer about Arbor, your move to Arbor and Arbors support team.

Using a cloud based MIS with Arbor’s quick tip, handy hints and navigation of the Arbor MIS.

Arbor Champions
School Administrators
SLT
(Recording can be shared with teachers and wider staff after the session)

We advise schools attend this session or watch the recording before joining any other sessions.

Secondary Pre Launch School Operations Part 2

Session Title	Description/Content	Approx. Duration (in Mins)	Who is the session for?
Managing Student & Guardian Profiles	Aim to allow users to access, view, edit information as needed ready for day one. Overview of a student and guardian profile, editing, adding and creating new profiles.	75	School Administrators
	15 minute break
Managing Staff profiles, Business Roles and Permissions	Aim to allow users to access, view, edit information as needed ready for day one. Overview staff profile, editing, adding and creating new profiles, managing user profiles, introduction to business roles. Aim to enable users to manage new users and their business roles & permissions effectively. Adding a new business role, assigning a business role, adding/ removing permissions on a business role., adding/ removing permissions for a member of staff. If there is time during the session, will also support you to make some changes to key business roles during this session.	75	School Administrators HR Officers
	15 minute break
Moving to Arbor	We will look at the ways you can prepare for moving to Arbor, ensuring you have the basic navigation on the system for emergency procedures, data migration & managing users, business roles & permissions, approving API partners, managing data retention and a time for questions about the data checks, This session will also include a short intro to the data quality dashboard	30	Project Lead School IT Staff School Administrators

Secondary Pre Launch School Operations Part 3

Session Title	Description/Content	Approx. Duration (in Mins)	Who is the session for?
Managing Attendance	Managing Attendance in Arbor, including daily attendance, supporting teachers with taking attendance, attendance notes, identifying & following up with absentees using the absentee by date report, historic registers, managing incomplete registers, bulk editing marks, creating & managing planned absences	60	School Attendance Officers or Administrators
	15 minute break
Attendance Reporting	Attendance reporting via the attendance module, including whole school attendance statistics, how to spot attendance trends, using the Latecomers, absentees by date, broken weeks, continuous absence, correlated/siblings absence, persistent absentees reports. Looking at class by class attendance statistics and individual student attendance reporting	60	School Attendance Officers or Administrators
	15 minute break
Staff Absence & Supply	How to a record a staff absence, staff absence reporting and an overview of how to set cover should you wish to do this. Also included are some recommendations for setup of supply teachers for short and long term cover if required.	60	Cover Managers

Secondary Pre Launch School Operations Part 4

Session Title	Description/Content	Approx. Duration (in Mins)	Who is the session for?
Timetable Management and Course Enrolments	Aimed as the timetable managers companion, everything they need to know about managing timetables in Arbor How to amend a timetable in bulk, how to edit individually lessons and course, how to access and print Timetables, Timetable reporting, managing Sites and rooms. Aim to train timetablers on how to do bulk course enrolment in Arbor Bulk Course Enrolments, Use of Teaching Groups, Automatic enrolments, Managing Carousel Courses, Moving Students between courses	120	Data Managers or Timetable Managers
	15 minute break
School Reporting	Aim to provide a more in depth view to school reporting on Arbor using Arbors inbuilt analysis tools Locating all of key school reporting stats on Arbor, including key school statistics, demographic reports, funding, Medical & SEN provisions	60	School Administrators, Office Managers, Senior Leaders and Head Teachers

Secondary Pre Launch School Operations Part 5

Session Title	Description/Content	Approx. Duration (in Mins)	Who is the session for?
Custom Groups and User Defined Fields	Aim to demonstrate to schools the power of using custom groups and user defined fields Creating and adding students to custom groups, mutli functional use across the reporting suite, examples of filtering, follow up actions, including communications. Creation and use of user defined fields.	30	School Administators
	15 minute break
Communications	Introduction to Arbor's Communication Module for admins. This session includes: setting up sending profiles, checking staff have the correct permissions to send comms, preparing and sending emails and SMS in bulk and individually, using notices, logging telephone calls, external letters & meetings and using the communications log in the comms module on student & staff profiles.	60	School Administrators
	15 minute break
Custom Report Writer	Aim to guide the users through how to use Arbor's Custom Report Writer to create basic yet bepoke reports. This session includes: Choosing a Data Set, Creating a Custom Report, Adding Filters, Adding Groups, Importing, Exporting and Scheduling Reports.	60	School Administrators, Senior Leaders or Head Teacher

Please note: The timings above are approximate. Actual timings will depend on number of attendees and level of Chat and Q&A interaction from attendees during the session.

How to book if you have already purchased this service?

Booking Links

2021/22

Secondary Pre Launch Part 1 - Welcome to Arbor
Morning sessions (Start at 9:00)	Afternoon Sessions (Start at 13:30)
Secondary Pre Launch Part 2	Secondary Pre Launch Part 2
Secondary Pre Launch Part 3	Secondary Pre Launch Part 3
Secondary Pre Launch Part 4	Secondary Pre Launch Part 4
Secondary Pre Launch Part 5	Secondary Pre Launch Part 5

Please refer to timings in your booking confirmation for the start times of each session within the agendas.

Once your Onboarding Journey with Arbor has begun, you will receive an email from your Project Manager with a link to this article.

Please use the relevant links in the table above to book all 5 parts of your pre launch training at least once before you go live.

Top Tip: Only 1 person per school needs to register per session or date (Sent via email), but you can share your booking link with others in your school but please only use up to 3 devices at a time to prevent the sessions becoming over subscribed. You can also sign up for as many occurrences of the same session as required! Where possible we advise setting up a training room or rooms in your school for the session to get as many of your staff as possible to join the session live from 1 device.

Once you have used the links to register for the sessions (more instructions on how to do this below), you will need to wait for confirmation from Zoom which will come via an email with your joining details and a unique session link. You can then click the link to join the session at the specified date and time. You may share the link with others in your school (up to 3 devices joining at at time per school) so that can staff can join for specific parts of the training only e.g Attendance officers can join the attendance sessions in part 2 and leave once complete, then your cover manager can use the same link to join the staff absence and cover section of the same session at the specified time in the confirmation email.

How do I complete the registration form for this session?

You will need to do this five times - once for each session you want to sign up for.

Step 1 - Click on this relevant link in the table at the top of this section.

Step 2 - Select the Date and time of the session you wish to join. Please note: Registering for a session due to take place in less than two working days may mean your registration is not approved in time. Please book ahead where possible to prevent re-booking.

Step 3 - Complete the fields below and click Register.

Step 4 - You are all registered. You should receive a confirmation email within 3 working days and reminder emails at least 1 week and 1 day before the training.

Not purchased this service yet?

If you are interested in purchasing this service, please contact your Account Manager via accountmanagers@arbor-education.com

Before you join the session

Share the unique joining link with other people so they can join the session required for their role at the specified times. We ask school to use no more than 3 devices at at time to prevent sessions over filling. However, you can train more people at once, by booking out a meeting room or similar in your school and displaying the training on a projector and speaker (counts as 1 device).
Check you are able to access the session by ensuring Zoom.us is whitelisted at your school and is not blocked by any filters on the device(s) you are joining from.
Test your Speakers. There is no need for a microphone on this session as all communication from you to the trainer will be via the chat box. However, you will need suitable speakers or headphones to listen to the training.
Where possible, set up a second screen or tab so you can log in to your test site and take part in activities to help consolidate your learning. If you can't do this during the session, you will find some activities in the Post Training Activities Tab above to complete afterwards.
Put a sign on your door or find a quiet place to join the session from. It's important you are given time to focus on the training without distractions where possible as we will be covering a lot of core content throughout the sessions. But don't worry we have scheduled in breaks so you can grab a cup of coffee and be back in time for the next bit of training!

Resources to may want to check out before the session

eLearning: First Time Logging in and Top Tips

eLearning: Checking my Arbor site

eLearning: Taking Attendance

eLearning: Managing Attendance

eLearning: Managing Student Information

Log into the Test Site to try out these activities after the sessions

Part 1

1. Explore the Homepage dashboard, click into different areas to familiarise yourself with the actions and menus

2. Navigate to a Lesson Dashboard. Explore logging behaviour, taking the register and viewing course details.

3. Familiarise yourself with the Help Centre. Look at a range of articles suited to your role within school.

Part 2

1. Navigate to a student profile in the test site and add a new guardian and a medical condition or pastoral note

2. Navigate to a staff profile, edit their current business role and add a next of kin.

3. Explore your Data Quality Dashboard. Investigate any errors, incompletions and warnings and look at how these are updated within a profile.

Part 3

1. Navigate to a register in the test site and change some of the marks.

2. Use one of the bulk edit marks to change a group of students marks to the Trip code.

3. Run a report in the Attendance Statistics page to show attendance percentage for Present, Late and Absent for each year group. Then, why not have a go at replicating some of your regular reports in the Attendance Module in the test site.

4. Log an absence for a member of staff with teaching responsibility and then set their lessons to be covered using the slide over. Investigate the cover statistics related to this action.

Part 4

1. Please do not amend timetable slots on the test site. Instead, have a look at the filters for School, Staff and Student timetables. Explore the timetable for a room and find available staff using the Free Staff Finder.

2. Filter through the Demographic Reports and Derived Indicator Reports. Familiarise yourself with how the filters can be applied to specific contexts.

Part 5

1. Create a Custom Group and manually enrol students to it. Remove the students from the group you created and set an automatic enrolment for that group.

Create a User Defined Field for staff or students with a string field type.

2. For Communications - please do not send any comms from the test site. Instead, simply have an explore round to get familiar with the features. You can create draft emails or basic templates if you wish.

3. Create a simple Custom Report based on students with at least 4 columns. Practice sharing this report with other users and editing your report with specific filters or groupings.

How do I access a recording of the training?

The person who registered your school for the training will receive an email the following day if they attended the session. This email contains a survey link to share feedback and help us develop our training and links to some pre-recorded versions of the training you attended. These videos contain the key content from the session in a more condensed format to make them easier to watch back and share with other people in your school.

If no one from your school attends the session, you will be asked to register for another session and will not receive the recordings until the session has been attended.

If you have attended the session but the person who registered has not received the recording within 2 working days, please contact us via arbor.training2@arbor-education.com, and state the session and date you attended. We can then resend the follow-up email with all the resources.