This course is designed for schools joining Arbor that require setting up a new site from scratch e.g Brand new school or School Migrating from no previous MIS or Systems without a migrator. The course is made up of 5 x 1-hour sessions.
You will need to attend all 5 sessions to complete the course. There may be some cross over with some of our Pre and Post Launch Sessions but we recommend attending both to ensure you are confident in setting up and using your Arbor site before and after going live.
As this is an Arbor Academy session, you will be joining alongside other Schools.
New School Site Setup
| Session Title | Description/Content | Approx. Duration (in Mins) |
| Session 1:Adding School details and Pastoral structure |
Setting up School Details, Adding Academic Years, Creating Pastoral Structure Such as Year Groups and Reg Forms and Scheduling Registration Sessions. We will also show you how to add profiles and business roles for keys taff who will be building the systems. |
60 |
| Session 2: Student Enrolment |
How to add students to your site individually, via a CTF import and via our Applicant Template. How to amend Student Enrolments. |
60 |
| Session 3: Students and Guardian Profiles |
Adding Data to student profiles to ensure they are census compliant. How to add and manage Guardian Profiles |
60 |
| Session 4: Staff profiles and Absences |
How to manage Staff Profiles. Log and Report on Staff Absences |
60 |
| Session 5: Staff HR and Admin |
Creating Staff Contracts, Positions and other employment information, setting up and using Pay Scales, Allowances and Superannuation schemes and managing Staff Checks. |
60 |
Please note: The timings above are approximate. Actual timings will depend on number of attendees and level of Chat and Q&A interaction from attendees during the session.
Booking Links
2021/22
| Course in a week | 5 week course: Fridays at 11am | |
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Summer 1 Course: Starts 16th May running daily. Start times are as follows: Monday 11am, Tuesday 9am, Wednesday 2pm, Thursday 11am, Friday 3pm. Summer 2 course: Starts 18th July running every day at 11 am.
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Summer 1: Starts 22nd April (please note week 4 will take place on Thursday) Summer 2: Starts 10th June (please note week 5 will take place at 1 pm)
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How to book if you have already purchased this service
You will receive an email from your Account Manager or a member of our Onboarding Team confirming your purchase of an Arbor Academy service. Please use the relevant links below to book your New School Site Setup Course in the table at the end of this section.
Only 1 person per school needs to sign up for the course but once approved you will be able to share the unique link and join from up to three devices (e.g. Laptop, tablet, computer-projector screen).
Once you have used the link to register for the course (more instructions on how to do this below), you will need to wait for confirmation from Zoom which will come via an email with your joining details and a unique session link. You can then click the link to join the session at the specified date and time.
How do I complete the registration form for this session?
Step 1 - Click on the relevant link in the table at the bottom of this section for the course you would like to register for.
Step 2 - Complete the Zoom Webinar booking form - you will need your work email address and your school's booking reference code for this. You will be able to see the date and time of all 5 sessions in this step. You only need to book the first session and then you can join all 5 sessions to complete the course.
Please note: Registering for a course due to take place in less than two working days may mean your registration is not approved in time. Please book ahead where possible to prevent re-booking.
Step 3 - Click Register.
Step 4 - You are all registered. You should receive a confirmation email within 3 working days and reminder emails at least 1 week and 1 day before the training.
Not Purchased this service yet?
If you are interested in purchasing this service, please contact your Account Manager via accountmanagers@arbor-education.com
Before you join the session
- Share the unique joining link with up to 2 other people so they can use two different devices for the session. In order to train more people at once, we would advise booking out a meeting room or similar and displaying the training on a projector and speaker.
- Check you are able to access the session by ensuring Zoom.us is whitelisted at your school and is not blocked by any filters on the device(s) you are joining from.
- Test your Speakers. There is no need for a microphone on this session as all communication from you to the trainer will be via the chat box. However, you will need suitable speakers or headphones to listen to the training.
- Where possible, set up a second device or tab so you can log in to the test site and take part in activities to help consolidate your learning. If you can't do this during the session, you will find some activities in the Post Training Activities Tab above to complete afterwards.
- Put a sign on your door or find a quiet place to join the session from. It's important you are given time to focus on the training without distractions where possible as we will be covering a lot of core content throughout the session. but don't worry we have scheduled in breaks so you can grab a cup of coffee and be back in time for the next bit of training!
Resources to may want to check out before the session
Changing School DetailsAmending Academic Calendar
Adding Staff profiles
Adding New Students
What happens next after the training?
The person who registered your school for the training will receive an email the following day if they attended the session. This email contains a survey link to share feedback and help us develop our training and links to some pre recorded versions of the training you attended. These videos contain the key content from the session in a more condensed format to make them easier to watch back and share with other people in your school.
If no one from your school attends the session, you will be asked to register for another session and will not receive the recorded materials until the session has been attended.
If you have attended the session but the person who registered has not received the follow up email within 2 working days, please contact us via arbor.training1@arbor-education.com, and state the session and date you attended. We can then resend the follow up email with all the resources.
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