SWF Census - Basic Staff Details - Queries 4160Q and 4100Q, and Errors 4190 and 4220

Query 4521Q

Member of workforce with missing NI number.

Fix

All staff members should have a National Insurance number.

To add this just go to their Staff Profile and in the Identity section add the NI.

Select Add Identification Document and in the Type box, select National Insurance.

ni_number.png

 

If you do have a staff member who is qualified but doesn't have a teaching number, you will be able to submit the census with the query. When submitting to COLLECT you will just need to provide a note explaining why.

 

Query 4521Q

Please check qualified teacher with teacher number missing.

Fix

The DFE requires that all qualified teachers have a teaching number.

To add this just go to their Staff Profile and in the Identity section click +Add and select Identification document.

Screen_Shot_2019-11-04_at_09.10.13.png

Screen_Shot_2019-11-04_at_09.10.39.png

 

In Type select Teacher number. Fill in the other information and click Add document.

Screen_Shot_2019-11-04_at_09.11.04.png

 

Error 4190

Date of birth is missing or has invalid format, format should be YYYY-MM-BD.

Fix

All staff members should have their DOB recorded on Arbor.

To add this just go to their Staff Profile and in the Identity section add the date of birth.

dob.png

 

Error 4220

Ethnicity is missing or invalid.

Fix

All staff members should have their ethnicity logged on Arbor. 

To add this just go to their Staff Profile and in the Identity section add the ethnicity.

ethnicity.png

 

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