Completing a data cleanse in your current MIS ahead of your move to Arbor is one of the most important actions a school can take to ensure the migration goes as smoothly as possible.
To help you with the data cleanse, Arbor has created some checklists that can be found in your Onboarding Workbook. These checklists can be found in tabs '2. Pre Migration Data Cleansing' and '3. Data Counts'.
Please note the following can vary for a GroupCall API migrator, we are working on adding the GroupCall Migrator specifications to this guide. If you need to raise any data discrepancies post migration please contact Arbor support or your dedicated partner and we will be advised of the next steps.
An Onboarding Workbook will be sent to your Project Lead in your Week 1 email.
We have popped an explanation of how to complete both checklists below.
Completing these is essential for a successful data migration. These checks will:
- Give you an idea of the quality of your data before you send it to Arbor.
- make sure that the data in your current MIS is up-to-date, formatted correctly, and in the right place.
- Reduce the chances of migration errors, and make sure you can get started with your new Arbor system straight away!
You should start completing these checks and cleansing tasks as soon as possible. You'll need to complete these before you send us your data on your migration date.
We have provided more information in the checklist on what to look for in your current MIS and why it is important.
There may be reports that you can run in your current MIS that will help you to check and update information in bulk.
When migrating data from one system to another, it's essential to compare the data in each to make sure that everything has carried across.
The quickest way to do this is to count key metrics in your current MIS on the day you take your backup, and then compare these to Arbor when you go live.
Work through the checklist provided in the workbook before sending Arbor your data, completing the “Current MIS” column with the figures required.
Once you have access to Arbor, you’ll be able to complete the “number in Arbor” column and are looking for the numbers that match between both systems. You can also use our Data Migration Report in Arbor to check the numbers match.
Important information
You should verify the data in Arbor as soon as possible after launch to ensure the data has migrated across correctly.
To help, you can download a data migration report from your Arbor MIS. Click here for more information.
Comments
Hi Kate,
Could you please advise which reports on SiMs need to be run for the data cleanse, as the spreadsheet is not very clear?
Thanks
Hi Sheila,
Unfortunately, we can't advise on reports for other MIS systems, but there may be reports that you can run to identify any duplicate profiles for example, or to show different demographics. It may be worth contact your current SIMS support to see if they can help.
Hi Kate,
Could you clarify - is it only "On Roll" data that will be transferred over or will it also include historical.
There are times when we are required to look back at children that have left the school.
Many thanks
Hi Donna,
All historical data will be transferred across in the migration as well :)
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