Adding an Ad Hoc Assessment to use for Tutor Comments on Report Cards

When using Report Cards on Arbor, you may want to include a personalised comment from a child's Form Tutor (or the Headteacher). In order to include a comment that the Tutor or Headteacher can customise on a per-student basis, an Ad Hoc Assessment will need to be set up to capture the comment, and this can then be added to the Report Card.

First Time Setup

If you don't have an ad hoc assessment set up for capturing Tutor Comments, you'll need to follow these steps:

  1. Head to Students > Assessments > Assessment Framework > Assessment Catalogue.
  2. Click 'Create new ad hoc assessment'.
  3. If you'd like to set up or choose a Category, this can be done on Step 1. Categories are not essential for the setup of the ad hoc assessment.
  4. On Step 2, input your ad hoc assessment's name (e.g. Form Tutor Comment), then the Key Stage can be selected as required (use Mixed if comments will be input for students of multiple Key Stages).
  5. Select the Marking strategy of Single Mark and Mark type of Text, then click 'Next'.
    ReportCard1.png
  6. You'll then move through to Step 4. Click 'Complete Setup' to finalise the setup.
Adding the Ad Hoc Assessment to the Annual Policy

After you've created your ad hoc assessment to hold the Tutor Comments (or if the ad hoc assessment was created previously), you'll need to add this to your Annual Policy to enable comments to be entered:

  1. Head to Students > Assessments > Annual Policy > Manage Assessments.
  2. Click 'Add assessment to (the current academic year e.g. 2020/2021) policy.
  3. Under Available Assessments, choose the Assessment Type of Ad hoc, then select the assessment from the Assessment(s) drop-down list.
    ReportCard2.png
  4. On Step 2, leave the Subjects box blank, then select the desired Year Groups in the Students* drop-down menu.
  5. You'll then need to select either an Assessment Date, or Align to assessment periods.
    • Selecting an Assessment Date will create a single instance of the ad hoc assessment tied to the date.
    • If you will be collecting Tutor Comments for Report Cards multiple times through the year, you'd be better to Align to assessment periods - you can choose the desired period set from the drop-down menu (e.g. Termly, Half-termly, or your own Custom Assessment Periods).
      ReportCard3.png
  6. Click Add assessment(s) to complete the setup.
Entering the comments

Once your ad hoc assessment has been added to your Annual Policy, staff can enter marks in the following way:

  1. Head to Students > Assessments > Summative Tracking.
  2. Scroll down to the bottom of the Assessment Dashboard - the ad hoc assessment should be located towards the bottom of the list of assessments. Select the desired Year Group to open the marksheet.
    Report_Card_4.png

  3. Once one the marksheet, staff can click into Settings if they'd like to filter the marksheet down (e.g. to show only their form class). Comments can be entered by clicking into the right-hand column for students, then typing into the text box and clicking OK. Snippets can be used to speed up comment entry.

Once you've added the assessment to your Report Card in the next step, staff can also enter comment by heading to Reports on a Student Profile:

  1. After clicking on Reports, choose the desired Report Card, then click on Tutor Comment (note: this will reflect the name you have given your ad hoc assessment!) under Sections on the slideover menu.
    Report_Card_5.png
  2. You'll then be taken to the student's Report Card, where you can type in your comment (or use a snippet). Be sure to click Save Changes after typing in the comment to ensure this is saved!
    Report_Card_6.png
Adding the Ad Hoc Assessment to the Report Card

Once you have your ad hoc assessment set up, and added to your Annual Policy, you'll then be able to add this to your Report Card:

  1. Head to Students > Report Cards.
  2. Click into the Report Card you are working on.
  3. Select the Attainment Tab.
  4. Click 'Add' next to Ad Hoc Assessments, then tick the assessment(s) you'd like to add on the slideover menu and click Add Add Hoc Assessments.
  5. You'll need to ensure that the Date Range under the General Attainment Settings includes the either the Assessment date used when adding the Ad Hoc Assessment to your Annual Policy, or the first day of the Assessment Period you are collecting the comments for - otherwise Arbor won't be able to display the comments.

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