Prompts to 'Find' data with Ask Arbor

This guide outlines prompts you can use to look something up quickly with Ask Arbor. These are the types of prompts you can find when you click the Find tile to start a new chat. Find prompts aim to help you locate specific student, staff, or school data instantly, without clicking through menus or profiles. 
 

What are prompts?

Prompts are your instructions for Ask Arbor. Your prompts shape how Ask Arbor responds and acts. A good prompt tends to lead to a good output. If your prompt is vague or ambiguous, Ask Arbor will often ask you follow-up questions to help narrow down exactly what you are looking for.

To use a prompt, click the Ask Arbor button in the top-right corner of your MIS to open Ask Arbor and start a conversation by typing to try out the prompts in this guide. 

Find more tips on getting started with Ask Arbor here: How do I open and use Ask Arbor?

Want to write your own prompts? Read our advice here: Prompt Like a Pro - Ask Arbor and Arbor AI

Students & Demographics

Use these prompts to instantly retrieve contact information, locate a student's current whereabouts, or pull specific pupil premium and SEN details without ever opening an individual profile.

• "Get contact details for [student's name]'s guardians"

• "Where is [student's name] right now?"

• "Identify students with birthdays this month and their class teachers."

• "Find all students eligible for pupil premium funding in Year 8."

• "List all students with SEN in Year 7 and their assigned support staff."

Staff & Rooms

Quickly check staff timetables, pinpoint a teacher's current location, or identify available spaces across the school site for ad-hoc meetings.

• "Pull up a [Teacher]'s timetable"
• "Where is [Teacher] teaching right now?"
• "List all staff members who are year group leads this academic year."
• "Show me the timetable and room location for [Teacher] on Thursday between 10:00 and 12:00."
• "Find a free room for a meeting"

Cohorts & Groups

These commands allow you to extract top-level demographic breakdowns and distributions, or specific student lists from form groups and year cohorts.

• "Show me a demographic breakdown of [Year Group] - gender, ethnicity, SEN, and FSM"
• "Can you list the students in [Form Group] and their year group?"
• "What is the distribution of birth months across the school?"
• "Provide demographic statistics of students with special educational needs this year."
• "Provide assessment data for the English subject for Year 9 students from the most recent assessment.