This guide outlines example prompts you can use to draft professional communications and updates to parents, tutors, or leadership. These are the types of prompts you can find when you click the Draft tile to start a new chat.
Top Tip: Ask Arbor is great for creating communication drafts, especially off the back of a longer conversation with the AI assistant, but it is not the most efficient option for AI-drafted messages and summaries. If you are worried about your usage, use the Suggest Email/SMS and Suggest Student Summary features instead of Ask Arbor.
The series
This guide is a part of our Ask Arbor Prompt Library series. The example prompts in this series show you the types of questions and requests you can make directly to Ask Arbor to save time, reduce admin, and get the insights you need - fast.
The guides in this series are:
What are prompts?
Prompts are your instructions for Ask Arbor. Your prompts shape how Ask Arbor responds and acts. A good prompt tends to lead to a good output. If your prompt is vague or ambiguous, Ask Arbor will often ask you follow-up questions to help narrow down exactly what you are looking for.
To use a prompt, click the Ask Arbor button in the top-right corner of your MIS to open Ask Arbor and start a conversation by typing to try out the prompts in this guide.
Find more tips on getting started with Ask Arbor here: How do I open and use Ask Arbor?
Want to write your own prompts? Read our advice here: Prompt Like a Pro - Ask Arbor and Arbor AI
Parent Communications
Streamline your parent outreach by asking the AI to draft targeted emails regarding attendance concerns or upcoming school trips, automatically adopting a professional tone.
"Draft a short attendance concern email to guardians - include their child's current attendance figure"
"Create an email draft to all parents of Year 7 students about the upcoming school trip with a friendly tone."
"Write a short SMS text congratulating the parents of students who reached 50 positive house points this term."
Internal Staff Updates
Save time on internal reporting by having Ask Arbor quickly draft emails to form tutors, staff bulletins, or pastoral updates for the Senior Leadership Team.
"Draft an email to form tutors about students who are repeatedly late - keep it direct and actionable"
"Write a quick pastoral update for SLT on a student's behaviour this week"
"Draft a short, bulleted blurb for the staff bulletin summarising the outcomes of yesterday's Year 11 mock exams."
Specific Student Incidents
- "Draft an email to a student's parents summarising today's behavioural incident, outlining the sanction given and asking for their support at home."
- "Write an email to the SENCO flagging a sudden drop in a student's attendance and requesting a quick check-in."
Tips for using Ask Arbor
- Be specific — the more detail you include (year group, subject, date range), the more accurate the response.
- Use natural language — just type as you’d ask a colleague.
- Try follow-up questions — Ask Arbor remembers your context within a single chat.
- You can export, save, or share many Ask Arbor results depending on your role permissions in Arbor.
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