This guide outlines prompts you can use to trigger workflows, log data, or make bookings directly within the assistant. These are the types of prompts you can find when you click the Act tile to start a new chat.
The series
This guide is a part of our Ask Arbor Prompt Library series. The example prompts in this series show you the types of questions and requests you can make directly to Ask Arbor to save time, reduce admin, and get the insights you need - fast.
The guides in this series are:
What are prompts?
Prompts are your instructions for Ask Arbor. Your prompts shape how Ask Arbor responds and acts. A good prompt tends to lead to a good output. If your prompt is vague or ambiguous, Ask Arbor will often ask you follow-up questions to help narrow down exactly what you are looking for.
To use a prompt, click the Ask Arbor button in the top-right corner of your MIS to open Ask Arbor and start a conversation by typing to try out the prompts in this guide.
Find more tips on getting started with Ask Arbor here: How do I open and use Ask Arbor?
Want to write your own prompts? Read our advice here: Prompt Like a Pro - Ask Arbor and Arbor AI
How Ask Arbor can 'Act'
What Ask Arbor CAN do:
- Find and book available rooms.
- Initiate the setup of student interventions.
- Log student absences
What Ask Arbor CANNOT do:
Write core data directly to the MIS (Ask Arbor cannot overwrite your core school records).
- Log staff absences
- Log a behaviour incident or award behaviour points automatically on your behalf.
- Set up complex structural items from scratch (with the exception of initiating interventions).
- Send communications autonomously (it will draft an email or SMS, but you must review and click send).
- Add staff and students to events
Rooms & Scheduling
Stop scouring calendar menus and use Ask arbor to instantly locate and reserve available rooms or set up meetings with colleagues.
- "Find and book a free room for a meeting"
- "Find free rooms available on [date and time]"
Important note on Room Bookings
Ask Arbor is not able to add participants to events. So, while you can use Ask Arbor to book a room for you, if you want this booking to show up as an event on staff calendars, please manually add participants to the event.
Interventions
Quickly initiate parts of your pastoral support processes by letting Ask Arbor create interventions for you.
"Create an attendance intervention for a student"
Important note on Interventions
When you try to create an intervention via the Main Ask Arbor Assistant, you are asked to go to the Intervention-specific Ask Arbor to continue. This will start a new chat; the Intervention Ask Arbor assistant will not know what you discussed earlier. You can open the Intervention Ask Arbor directly by going to Students > Interventions > Dashboard and using the green Create Intervention button.
Absences
Let Ask Arbor draft absence notes for a student for you. All you then need to do is click and approve the absence to add it to their profile.
- "Log an absence for a student"
Important note on Absences
When you Ask Arbor to log an absence for you, please always make sure you click Review absence note to approve or reject the absence note on the slide-over. If you do not do this, the absence will not be reflected on the student's profile. This is because human alwasy need to be in the loop for Arbor AI to make changes to student records.
Tips for using Ask Arbor
- Be specific — the more detail you include (year group, subject, date range), the more accurate the response.
- Use natural language — just type as you’d ask a colleague.
- Try follow-up questions — Ask Arbor remembers your context within a single chat.
- You can export, save, or share many Ask Arbor results depending on your role permissions in Arbor.
Comments
Article is closed for comments.