Workforce Census help and guidance

What is the Workforce Census?

The Workforce Census (sometimes abbreviated to SWC or SWFC) is a statutory requirement for all state-funded schools in England to complete and submit once a year. Independent schools and schools in the Isle of Man do not need to complete this Census.

For two weeks before the day specified by the DfE as Census day, Arbor allows you to carry out what we call a ‘dry run’. The dry run lets you generate a mock Census and work through clearing the errors and completing gaps in required data. The Census and dry runs can be generated as many times as you wish. When you do run your Census, Arbor will output data as if it were Census day. For example, staff who have joined your school after census day would be excluded.

Unless specific instructions are given by your local authority, you do not have to submit the Census on census day. The DfE sets a Census deadline, which is visible on your Census page.

Important dates

Key Dates What you need to do
Census Dry run opens Thursday 20th October 2022
  • Prepare your data
  • Watch your Dry Run webinar
  • Complete the Preparation Checklist
  • Run a Dry Run
  • Resolve any errors in batches then regenerate your census as many times as you need to
Census Day is Thursday 3rd November 2022
  • Watch your census day webinar
  • Run your Census Return
  • Add in your on-the-day information
Census Submission Deadline is Friday 2nd December 2022
Unless told otherwise by your LA
  • Check your Census Return
  • Download the census to your computer
  • Upload to COLLECT
  • Complete the Completion Checklist

 

Guidance from the DfE

The DfE provides lots of guidance on their website you can use to help you complete the Workforce Census. You can search for information and find links to more help from this page.

If you've resolved all your errors and are ready to submit your census, take a look at the DfE’s notepad entries for COLLECT queries guide for help with what explanations to submit for any existing queries.

Our Census guidance

Our census guide will provide you with all the links you need, plus full instructions on how to use the Census area in Arbor: Workforce Census Guide

Search solutions to any error

To solve your queries and errors, check out our Help Centre articles to help you resolve the most common errors and queries -  click here for all of our Workforce Census resources.

Our Census Webinars and videos

Join one of our live census webinars to see a demo of how to complete your census. Click here to sign up for the next session, or here to watch back recordings of our past webinars.

We've also got some quick videos for filling in specific data and errors - click here to watch.

Use the Support of the Arbor Community

We have a whole section of the Arbor Community dedicated to the census. Just click here to join the discussion with other schools. 

Book a call with our support team

Partner-supported schools

Please contact your support partner for further support with the Workforce Census.

Advanced Support schools

Please do not use the link below - instead book a call following your standard Advanced Support booked call process. 

Arbor-supported schools

If you're an Arbor-supported school, you can book in a 15-minute session with our expert support team to help you resolve errors and check your Census before you submit it. Before the session, work through as much of your census as you can so we can use the session to work through the trickier aspects.

Click this link to book a slot: https://calendly.com/arborsupport/census-15-minute-support-call-clone?month=2022-10

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Comments

2 comments
  • Hi Just to let you know the workforce census is Cheam Fields Primary Academy is being completed by the LEO Academy's central team. This happening for all LEO Academy schools.

    Kind regards

    Lorraine Byrne
    Office Manager

    1
  • Hi Lorraine, thanks for your comment! If your census is being completed by your central team, they will be able to follow the same guides to complete the census on your school sites. If you have any further questions about how census works, please shoot us an email at myteam@arbor-education.com

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