UPN/ ULN Errors (1500, 1510, 1520, 1530, 1540, 1550, 1570, 1573, 1575, 1578)

1500- UPN missing

UPN (Unique Pupil Number) must be present. The student has a missing UPN.  This can be added by going on students profile and entering the UPN.

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1510- UPN/ Former UPN invalid (wrong check letter in character 1)

  1. To calculate the check letter:
    Multiply the individual digits by their weights so multiply the second digit by 2 etc.
  2. For digit 13, substitute the character with its corresponding number in the list below.
  3. Add the results of each multiplication.
  4. Take away 23 until you are left with a number less than 23.
  5. Calculate the check letter from the result as follows:

A=0, B=1, C=2, D=3, E=4, F=5, G=6, H=7 (Skip I)

Then J=8, K=9, L=10, M=11, N=12 (Skip O)

Then P=13, Q=14, R=15  (Skip S)

Then T=16, U=17, V=18, W=19, X=20, Y=21, Z=22

Then Amend the UPN

E.g. for an incorrect UPN of B207000016049, you would calculate:

(2x2)+(4x7)+(9x1)+(10x6)+(12x4)+(13x9)=267

Once you take away 23 11 times you are left with 13. This means the check letter should be Q.

You would Amend the UPN to be Q207000016049.

 

1520- More than one pupil record with the same UPN

Each pupil's UPN must be unique across all pupils (including both Pupils On Roll and Pupils No Longer on Roll)

From the Student Profile, copy the UPN of the student who is being flagged with this error.

Paste into the search bar and see if multiple students come up with this UPN. If they do, check the UPN of each student carefully, and update as necessary.

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1530- UPN invalid/ Former UPN invalid (characters 2-4 not a recognised LA code)

Characters 2-4 of the UPN or Former UPN must be a valid post-April 1999 LA code or a recognised "pseudo-LA" code.  

Codes: 001-005, 201-213, 301-320, 330-336, 340-344, 350-359, 370-373, 380-384, 390-394, 420, 660-681, 701-708, 800-803, 805-808, 810-813, 815, 816, 820-823, 825, 826, 830, 831, 835-837, 840, 841, 845, 846, 850-852, 855-857, 860, 861, 865-896, 908, 909, 916, 919, 921, 925, 926, 928, 929, 931, 933, 935-938

Make sure the UPN includes one of these.

 

1540- UPN or former UPN invalid (characters 5-12 not all numeric)

UPN or Former UPN must be numeric. This can be added by going on students profile and entering the UPN in Identity.

 

1550- UPN/ Former UPN invalid (character 13 is not a recognised value or is missing)

Character 13 of the UPN or Former UPN must be numeric or A-Z, omitting I, O and S

 

1570- Unique learner number must be provided for pupils aged 14 and over on census day

All students in England and Wales are issued with a ULN when commencing study with a publicly funded training provider. This unique, 10-digit number is used to track learning records throughout the student's life.

Unique Learner Number must be present for pupils aged 14 and over on census day, e.g. for autumn census all students with a date of birth of 2004-10-04 or earlier must be given a URN. This can be added in the Identity section of the student profile.

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1573- Unique learner number must be provided for pupils aged 14 and over at the date of leaving

This can be added in the Identity section of the student profile. 

 

1575- ULN format incorrect. Either number is less than 10 digits or the check digit is incorrect

Unique Learner Number must be 10 digits long AND contain the correct check character.

To check the check digit is correct:

Multiply the individual digits by their weights e.g. digit 1x10, digit 2x9 etc

  1. Add the results of each multiplication.
  2. Take away 11 until you are left with a number less than 11.
  3. If this number is 0, then reject the ULN
  4. Subtract this number from 10 to get the check digit.

 

1578- More than one pupil record with the same ULN

ULN must be unique across all pupils. Please update student details with the correct ULN.

 

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