Medical Events (first aid, accidents, checkups etc)

You can use our Medical Events feature to track and report on first aid events, trips to the nurse, accidents or important medical events.

Permissions

You'll need one of the Student: Admin: Administer permissions or one of the Student: Medical: Administer permissions to manage medical events for students.

If you don't have the permission, you'll need to ask your admin team to give you permission using these instructions.

Recording Medical Events

You can record medical events from the student's profile. Go to the Medical section, click +Add and select Medical Event.

Select the Type from the drop-down box. It is not possible to add new Medical Event Types - if you can't see the one you need, select Other.

• Add a description and start and end date and time.
• Upload an attachment here such as a scanned hospital appointment letter.

If you've made a mistake or need to add more information, click on the new event which will show in the Medical section. Click on More information.

Click on the section which needs to be edited such as the description. Make your changes as required and click on Save Changes.

Reporting on Medical Events

From the medical events page

To report on medical events, go to Students > Medical > Medical Events. Here you'll find a list of any Medical Events recorded in the current academic year.

You can use the search bar at the top of the page to find a keyword in the description, or download the report using the Download button.

Click on Change to:

• edit the start or end date.
• select specific student groups to report on here such as Year Groups or students with SEN
• select a specific Medical event type to filter the report to just look at certain event types such as first aid

From the Custom Report Writer

You can also report on Medical Events in Custom Report Writer. Go to School > Custom Report Writer and click to create a new report.

Add a Report title and select Medical Events in the list of what this report is regarding. This type of report will automatically select the start date and time, medical event type, recorded by and recorded on. You can also select information relating to the student such as their registration form or any key demographics.

You can add a filter to your report to only look at certain event types for example. This will help reduce the report by pulling in any first aid events. A year group filter could also be added to create separate reports for heads of year.

You can read more about creating custom reports here.

Is anyone notified when a medical event is logged?

No, staff and parents or guardians are not notified when a medical event is logged.