Fix mis-matched school assessment periods for MAT MIS reporting

When rolling out assessments across your MAT, you may find that schools have a different assessment periods. We recommend making sure all your schools use the same reporting frequency, so we'll show you how to fix this.

The most likely reason for this is that when assessments were rolled out, a school had their academic calendar set up incorrectly. We recommend schools to set up 3 terms and add holidays for half terms, rather than setting up 6 terms. You can see further details here: New School Year Setup

When looking at the assessment periods on school sites, ones set up correctly will look like this with 3 terms.

Screenshot 2023-10-17 at 14.57.56.png


Ones set up incorrectly will look like this with 6 terms.

Screenshot 2023-10-17 at 14.58.12.png


For the school with the incorrect assessment periods, you will need to:

  1. Correct the school's academic calendar to 3 terms: Amending the Academic Calendar
  2. Download all data for all the assessments using the Students > Assessments > Summative Tracking > Export page so so they are not lost.
  3. Delete all the assessments using the 'termly' assessment periods from the Annual Policy: Delete an Assessment
  4. Go to Students > Assessments > Annual Policy > Assessment Periods. Click on the Termly assessment period item, and click the Delete button. Top Tip: This button will only show if you've deleted all the assessments using this assessment period from the Annual Policy.

Finally, push out the assessments to this school from the MAT MIS again, selecting Termly as the reporting frequency. Do not set up custom periods.

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