Standard Clubs - Introduction

This article is the first in a series that guides you through setting up standard clubs using the Clubs feature in Arbor. A standard club can be either free or paid, allowing parents and guardians to pay for individual sessions or group bookings (such as weekly, monthly, or termly pricing) in advance through the Parent Portal and Parent App. This guide covers what standard clubs are, the necessary permissions you need, and how to navigate to the Clubs area in Arbor.

This is the first guide in our series on setting up a standard club:

• Introduction (You are here)
• Adding a Club
• Scheduling sessions
• Prices and memberships
• Managing participants
   

With Arbor's Clubs feature, you can get parents to pay for individual sessions in advance through the Parent Portal and Parent App, and group pricing by week, month, terms, etc.  Make sure you have set up Card Payments on your site to allow payments via card.
 

Permissions

If you don't have these permissions, ask your admin team to assign them to you.

• Extra Curricular: Administer - Set up a club.
• Finance: Administer - Manage payments into the club.
   

Free vs. Paid Standard Clubs

When you create a new standard club, you are asked whether it will be paid or free.

• Paid Clubs: These allow guardians to pay for individual sessions in advance through the Parent Portal and Parent App. You can set up group pricing by week, month, terms, etc. Setting up a Paid Club requires setting up Membership Periods and Prices (covered in a later guide). These clubs usually take slightly longer to set up. As you can set a price of £0 for club memberships, you can convert paid clubs to free clubs.
• Free Clubs: These are clubs where no payment is required. You can simply use them to manage attendance and participation. You do not need to set prices for a Free Club, so these are generally faster to set up. Free clubs cannot be converted to paid clubs.
   

Navigation

To begin setting up a club, follow these navigation steps:

1. Go to School > Activities > Clubs.
2. You will land on the Clubs Dashboard.

The Clubs Dashboard provides an overview of all your clubs (both Standard and Wraparound), including the students eligible for each club.

On the Active tab, you see clubs that have future sessions scheduled and those that have not been fully set up yet (no sessions, past or future). The Inactive tab displays clubs that have had sessions in the past but have no future sessions.

You can use the Academic Year dropdown to switch between the current academic year and past years.

You can use the green search bar to narrow down the list of results, too.

Click on an existing club in the list to be taken to that club's overview page and to see further details.

Video tutorial

This concludes the first guide in our series on Standard Clubs. Now that you have the correct permissions and know how to get to the Clubs overview page, you're ready to add your club!