Delete a Faculty or Department

You can delete a faculty or department if you've set them up incorrectly.

Deleting faculties

If you only have a faculty set up without any staff linked to it, you can delete this yourself immediately.

• Go to School > School Structure > Faculties & Departments > Faculties 
• Select the faculty

Click the Faculty Settings button.

• Click Delete faculty.

Why is the Delete Faculty button greyed out?

If your faculty has staff or courses linked, you won't be able to click the Delete faculty button. If you still want to delete the Faculty, you will either need to:

• Remove all current staff from the faculty so you can press the button.
• Contact the Arbor Support Team if supported by Arbor and provide code 1017, or contact your Support Partner if not supported by Arbor.
   

Removing current staff members from a Faculty

So you can remove a faculty completely, you first need to make sure any staff linked to the faculty have an end date set in the past. For example, if today is May 1st, you want to make sure no staff have an active facility membership after April 30th.

To do this:

• Go to School > School Structure > Faculties & Departments > Faculties
• Click on the Faculty
  
  
   
• Click on Staff Members on the left-hand side
  
  
   
• In the Current Membership tab: 
   
  1. Click on each staff member and set yesterday or before as the End Date (e.g. if today is 1 May, the End Date should be 31 April or before)
  2. Click Save - do not use End Enrolment, this will set today as the end date, which means you need to wait a day to delete the faculty, or you will have to repeat these steps.

  3. Repeat these steps untill all current staff have moved to the Former Memberships tab. It is not possible to do this in bulk.
     
     
      

      

Removing Department links

Faculties may still have the Delete Faculty button greyed out if they have departments linked to them. You will need to unlink them to be able to delete the faculty. 
 

To remove the departments from the faculty, you will need to:

1. Head to School > School Structure > Faculties & Departments > Faculties
2. Click on the Faculty
3. Click on the department 
4. In the slide-over, scroll down to the bottom
5. Click on Remove Department Link
6. In the pop-up, click Remove Link
7. Repeat this for all Departments

Important note: The end date for the department link is set to today's date, which means the link is active untill the end of the day. As such, you will only be able to delete the faculty with the steps above from the day after your removed the link.

Deleting departments

If you only have a department set up, without staff or linked courses, you can delete this yourself.

• Go to School > School Structure > Faculties & Departments > Departments 
• Select the department.

• Click the Department Settings button.
   

• Click Delete Department.
   

Why is the Delete Department button greyed out?

If your department has staff or courses linked, you won't be able to click the Delete Department button. If you still want to delete the Faculty, you will either need to:

• Remove all current staff from the faculty so you can press the button.
• Contact the Arbor Support Team if supported by Arbor and provide code 1017, or contact your Support Partner if not supported by Arbor.

Removing Current Staff Members from a Department

So you can remove a Department completely, you first need to make sure any staff linked to the Department have an end date set in the past. For example, if today is May 1st, you want to make sure no staff have an active Department membership after April 30th.

To do this:

• Go to School > School Structure > Faculties & Departments > Departments
• Click on the Department
  
  
   
• Click on Staff Members on the left-hand side
• In the Current Membership tab: 
   
  1. Click on each staff member and set yesterday or before as the End Date (e.g. if today is 1 May, the End Date should be 31 April or before)
  2. Click Save - do not use End Enrolment, this will set today as the end date, which means you need to wait a day to delete the department, or you will have to repeat these steps.
  3. Repeat these steps untill all current staff have moved to the Former Memberships tab. It is not possible to do this in bulk.
     
     

Removing course links from Departments

Departments that currently have courses linked can not be deleted. To remove the department, make sure all course links have ended. To do this:
 

• Go to School > School Structure > Faculties & Departments > Departments
• Click on the Department
  
  
   
• Click on Linked courses on the left-hand side
   
• If the courses have a current date (normally to the end of the academic year or ongoing), you will need to unlink them.

1. Select the tick boxes next to the course names
2. Click on Bulk Action and select Delete Course Link
3. On the pop-up, click Delete  to confirm

Once this is done, go back into the department and click on Department Settings and delete the department using the instructions above.
 

Move a department to a different faculty

If you've linked the department with the wrong faculty, you'll need to remove the link to the faculty and add a link to the correct one.

Go to School > School Structure > Faculties & Departments > Departments 

Click on the department and click Remove department link.
 

You'll then be taken to a page where you can see the end date of the link, which will be today's date.

It isn't possible for school staff to completely delete a link, so if you need this to be done, please contact the Arbor Support Team if supported by Arbor, or your Support Partner if not supported by Arbor.

You'll then need to link the department with the correct faculty from the Departments page.