Summative Assessments FAQ

Changing the setup

Can we turn assessments into other types?

It is not possible to change one type of assessment into another, for example, a curriculum assessment into a summative assessment. You would need to set up the assessments again in the correct format.

Can we link a curriculum assessment to multiple summative assessments?

It isn't possible to link a curriculum assessment to more than one summative assessment in Arbor. However, multiple curriculum assessments can be linked to one summative assessment - you link them while setting up the curriculum assessment.

Can we change the grade set once the assessment is set up?

This isn't possible.

If you have not yet recorded any assessment marks, delete the assessment from your Assessment Framework and Annual Policy.

If you have already begun recording assessment marks, you will need to decide whether to replace the assessment entirely or to stop using this assessment and set up a new one for use moving forwards.

  • Replace - we recommend this option if you started using the assessment this year. You would need to export any marks that you have already input from the Students > Assessments > Summative Tracking > Export page so so they are not lost. Once you have set up the new assessment, you will need to import the marks back in. 
  • Set up new assessments - as it would take a lot of time to back-fill marks, we recommend this option if you have already been using the assessment for a while. You would need to delete the assessment from this year's Annual Policy (once you have downloaded any marks already input), but do not delete the assessment from your Assessment Framework. You will then need to set up new assessments.

You can see how to remove an assessment from this year's Annual Policy or delete the entire assessment here.

Can we change the assessment periods once the assessment is set up?

This isn't possible.

If you have not yet recorded any assessment marks, delete the assessment from your Annual Policy, then add it again with the correct assessment periods.

If you have already begun recording assessment marks, you will need to decide whether you want to change the assessment periods for all past years the assessment has run as well. 

  • Set up again for this year - we recommend this option if you started using the assessment this year. You would need to export any marks that you have already input from the Students > Assessments > Summative Tracking > Export page so so they are not lost. Then you will need to delete the assessment from your Annual Policy, then add it again with the correct assessment periods. Once you have set up the new assessment, you will need to import the marks back in. 
  • Set up new assessments - as it would take a lot of time to back-fill marks, we recommend this option if you have already been using the assessment for a while. You would need to delete the assessment from this year's Annual Policy (once you have downloaded any marks already input), but do not delete the assessment from your Assessment Framework. You will then need to set up new assessments.

You can see how to remove an assessment from this year's Annual Policy here.

Can we set different targets for each strand?

This isn't possible. Any targets you set for the assessment overall using School Expectations will also apply to the strands.

 

 

Mark entry, targets and baselines

Can we add marks once the assessment period has passed?

Yes! Just change the date in the filters back to a date that lies within the assessment period you want to input marks for.

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Why does this student have no targets/baseline?

Step 1 - Check the assessment

Arbor automatically sets baselines for the next academic year based on the final mark input in the same assessment in the current year. To ensure this happens, make sure:

  • The students have a final mark added to last year’s assessment
  • The assessment has been added to next year’s Academic Policy
  • The same grade set is used in both instances (this means you cannot use this feature across different Key Stages)

 

Step 2 - Add missing baselines

Check the students that have been linked with the assessments from the Assessment Policy. If you have students who did not take the assessment last year, they won't have a baseline and will need to be given one manually.

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Step 3 - Refresh the baselines or targets

If the students took the assessment last year and the baseline or targets are not automatically pulling through, you can perform a refresh. Just tick the box next to the student to refresh and click the blue pencil icon to select Refresh Baselines & Targets.

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Why can't I download the import spreadsheet?

If you try to import assessment marks and the assessment has not been given a key stage, you won't be able to download the import spreadsheet.

To correct this, you'll need to:

  1. Remove the assessment from your Assessment Policy following these instructions (do not remove it from your Assessment Framework)
  2. Go to the assessment in your Students > Assessments > Summative Assessments > Assessment Framework > Assessment Catalogue and click into each one that's missing a Key Stage
  3. Click into the blank Key Stage box and give the assessment a key stage - choose Mixed if it is not key-stage specific
  4. Re-add the assessment to your policy using these instructions

You should then be able to download the spreadsheet.

 

 

Analysis

Can I analyse baselines in Arbor?

Yes! Once you have added baselines to your summative assessments, you can analyse them from the Analysis > Grade Distribution or Attainment over Time pages. Just select to display them in the filters.

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Change to the Table View to be able to export the analysis data using the Download button.

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Why are the analysis pages not working?

To be able to analyse your assessments, you will have needed to input baselines (to calculate progress) and targets(to colour-code the marksheet), and added grades for at least one assessment period.

  1. Make sure the assessment has been set up and added to this year's Annual Policy. You can see how to copy your assessments over to this year here
  2. Go to Students > Assessments > Summative Tracking > Mark Entry > Baselines & Targets. Select the assessment in the filters and check that every student has been given a baseline. If not, add them in or import them.
  3. Go to Students > Assessments > Summative Tracking > Mark Entry > Marksheet. Select the assessment in the filters and check that every student has been given a marks for one of the assessment periods. If not, add them in, get teachers to add them in, or import them.
  4. Return to the analysis pages and you should be able to analyse your assessments. If not, please get in touch with us via email and let us know the name of the assessment you're struggling to analyse.
Why are there are extra students included in my analysis?

Our assessment analysis pages will include any students who have:

  • just joined the class and don't have grades input yet
  • moved to a different class
  • been enrolled in the class but never attended the school
  • left your school before the end of the academic year if they have had grades input

We include students who have left your school in the assessment analysis because we want to enable schools to analyse assessment progress as a whole, which should include progress made by all students while they were at the school.

Our analysis pages also include any new students (joiners) students who have been added to a student group linked to an assessment, but who do not yet have marks input. This means your assessment will not show as having the data drop completed. to enable you to complete your data drop, you can request we turn on not required marks.

If you have students who never joined your school, you can see how they can be removed here

 

Why not join in the conversation in the Arbor Community?

 
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