Summative Assessments FAQ

Changing the setup

Can we turn assessments into other types?

It is not possible to change one type of assessment into another, for example, a curriculum assessment into a summative assessment. You would need to set up the assessments again in the correct format.

Can we link a curriculum assessment to multiple summative assessments?

It isn't possible to link a curriculum assessment to more than one summative assessment in Arbor. However, multiple curriculum assessments can be linked to one summative assessment - you link them while setting up the curriculum assessment.

Can we set different targets for each strand?

This isn't possible. Any targets you set for the assessment overall will also apply to the strands.

 

 

Mark entry, targets and baselines

Can we add marks once the assessment period has passed?

Yes! Just change the date in the filters back to a date that lies within the assessment period you want to input marks for.

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Can I use a different grade set for my targets than for my assessment marks?

No, your targets need to be based on the same grade set as the marks you input, to enable the system to calculate the levels of progress made and how many grades a student is away from their target.   

Why does this student have no targets/baseline?

Step 1 - Check the assessment

Arbor automatically sets baselines for the next academic year based on the final mark input in the same assessment in the current year. To ensure this happens, make sure:

  • The students have a final mark added to last year’s assessment
  • The assessment has been added to next year’s Academic Policy
  • The same grade set is used in both instances (this means you cannot use this feature across different Key Stages)

 

Step 2 - Add missing baselines

Check the students that have been linked with the assessments from the Assessment Policy. If you have students who did not take the assessment last year, they won't have a baseline and will need to be given one manually.

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Step 3 - Refresh the baselines or targets

If the students took the assessment last year and the baseline or targets are not automatically pulling through, you can perform a refresh. Just tick the box next to the student to refresh and click the blue pencil icon to select Refresh Baselines & Targets.

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Why can't I download the import spreadsheet?

If you try to import assessment marks and the assessment has not been given a key stage, you won't be able to download the import spreadsheet.

To correct this, you'll need to:

  1. Remove the assessment from your Assessment Policy following these instructions (do not remove it from your Assessment Framework)
  2. Go to the assessment in your Students > Assessments > Summative Assessments > Assessment Framework > Assessment Catalogue and click into each one that's missing a Key Stage
  3. Click into the blank Key Stage box and give the assessment a key stage - choose Mixed if it is not key-stage specific
  4. Re-add the assessment to your policy using these instructions

You should then be able to download the spreadsheet.

Can I hide comments from a marksheet?

Yes, if you click into the filters at the top of the marksheet, you can un-tick the mark comment box. This will hide the comments. You'll need to do this each time you visit the marksheet.

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Why is there a character limit for the comment box?

The 250 limit character limit is a guide but you can go over this if needed, the full comment will then pull through to the students report card. We put the character limit there, mainly to warn you that if you make a comment larger than this, it might not display neatly on the report card.

A student has left but is still appearing in the marksheet?

If a student was enrolled any time during the assessment period selected, they will continue to show on the marksheet.

Our analysis pages also include any new students (joiners) students who have been added to a student group linked to an assessment, but who do not yet have marks input.

This means your assessment will not show as having the data drop completed. to enable you to complete your data drop, you can request we turn on not required marks.

If you have students who never joined your school, you can see how they can be removed here

I can't add marks for a student because they are greyed out?

First, make sure you have been set as the teacher for the class you are trying to mark. You won't be able to mark students that are not a part of a class you teach - you may need to ask your office staff to make you the Academic Lead.

You won't be able to add a mark for a student if they joined the assessment after the last assessment period ends. For example, if a student started in January the box will be greyed out for the Autumn term.

If the student was added during the current assessment period, it may be due to when the Ad Hoc was set up. If a student was added after the Ad Hoc was set up, they may not pull through. Please contact myteam@arbor-education.com and we can refresh this for you

How can I check who entered a grade for a student?

Go to the marksheet of the class, hover your mouse over the mark you'd like to check and click More Information.

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If you click on this, a slide over will appear and you will be able to view an audit log of when the mark was added and changed.

It may say the mark is from a different date to the date the mark was entered. The mark will show as entered on the date selected in the filters in the marksheet. So if you input marks on the 2nd, but your marksheet was set to the 1st, the marks will show as being logged on the 1st.

mark_audit_log.png 

 

 

Analysis

Can I analyse baselines in Arbor?

Yes! Once you have added baselines to your summative assessments, you can analyse them from the Analysis > Grade Distribution or Attainment over Time pages. Just select to display them in the filters.

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Change to the Table View to be able to export the analysis data using the Download button.

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Why are the analysis pages not working?

To be able to analyse your assessments, you will have needed to input baselines (to calculate progress) and targets(to colour-code the marksheet), and added grades for at least one assessment period.

  1. Make sure the assessment has been set up and added to this year's Annual Policy. You can see how to copy your assessments over to this year here
  2. Go to Students > Assessments > Summative Tracking > Mark Entry > Baselines & Targets. Select the assessment in the filters and check that every student has been given a baseline. If not add them - Adding and locking Baselines
  3. Go to Students > Assessments > Summative Tracking > Mark Entry > Marksheet. Select the assessment in the filters and check that every student has been given a mark for one of the assessment periods. If not, add them in or get teachers to add them in.
  4. Return to the analysis pages and you should be able to analyse your assessments. If not, please get in touch with us via email and let us know the name of the assessment you're struggling to analyse.
Why are there are extra students included in my analysis?

Our assessment analysis pages will include any students who have:

  • just joined the class and don't have grades input yet
  • moved to a different class
  • been enrolled in the class but never attended the school
  • left your school before the end of the academic year if they have had grades input

We include students who have left your school in the assessment analysis because we want to enable schools to analyse assessment progress as a whole, which should include progress made by all students while they were at the school.

Our analysis pages also include any new students (joiners) students who have been added to a student group linked to an assessment, but who do not yet have marks input. This means your assessment will not show as having the data drop completed. to enable you to complete your data drop, you can request we turn on not required marks.

If you have students who never joined your school, you can see how they can be removed here

 
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