Switching from separate AM, PM All Day registers to one register for AM and PM

When completing the New School Year Setup or your initial site setup, you may have set up your registers so that for each day there is a separate register.

In the AM, you may have:

  • AM students
  • PM students
  • All Day students

In the PM, you may have:

  • AM students
  • PM students
  • All Day students

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You'll want to resolve this so you only have one register in the AM and one in the PM. The register in the morning will include AM and All Day students, and the register in the afternoon will include PM and All Day students.

Please bear in mind that after completing this process, the old structure from before the change will remain. You may wish to rename these old lessons to make this clear to other staff.

Step 1 - End current lessons

Go to School > Programmes > Courses and select the AM course. The structure may look like in this example or may be different.

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In the classes and lessons section, click on a class and click Edit.

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Change the End Date to today, and click Save Changes.

Repeat this for each timetable slot.

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Step 2 - End current enrolments

In the Enrolled Students section, select all the students. Click the Bulk action button and select Change Enrolment Dates.

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In the slide over, set the Until date as today and click Save Changes.

Repeat this for the PM course.

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Step 3 - Add students to the all day register

The final step is to add new enrolments for students into the All Day course with a start date of tomorrow. The easiest way to do this is by using the Bulk enrolment page: Using our bulk enrolment page

All students will then appear in the single register when they are due in school.

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We can't select the different days to enrol students into

If you can't see a separate module for Monday Am, Monday PM etc, this means your course structure isn't set up with a Module for each AM and PM.

In this case, we recommend creating a new course structure. Following this process, you'll need to end the timetable slots for your old All Day course too, and start your new course from tomorrow onwards.

  1. Go to School > Programmes > Courses. Click +Add to add a New Course with a relevant title.
  2. Click into that newly created course which should have '(No Lessons Scheduled)' and click +Add.
  3. Label the Module Monday AM, then click Add Module.

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Within each module, you'll need to schedule the register. Click +Add in the Classes & Lessons section and add Monday AM's register.

Have the registers start tomorrow, as tomorrow will be the first day students will appear in the whole year register.

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Head back to the parent level component to review and continue to add the modules for Monday PM, Tuesday AM etc until you have your whole week scheduled.

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The new course should show as below from School > Programmes > Courses. You should then be able to use the Bulk Enrolment page to enrol into the right registers.

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