Switching from using Attendance Patterns to manual enrolment

This article provides a guide on switching from using Attendance Patterns to manual enrolment for student registers. It outlines the steps to delete automatic enrolments, optionally remove attendance patterns, and manually enrol students, emphasising the flexibility of manual enrolment. It also addresses how to handle new students and attendance records.

There are two ways to enrol students into registers:

• Using Attendance Patterns - please see this article: What are Attendance Patterns?
• Manually enrolling them in the registers

Manual enrolment is recommended for all students as Attendance Patterns only supports students who attend morning only, afternoon only, or all day, every day. Manual enrolment provides greater flexibility.

If Attendance Patterns are set up, you may decide to move to manual enrolment. Please follow the instructions below to switch your setup.

Permissions

• School: Academic Structure: Administer or School: Teaching: Administer - Remove automatic enrolments
• Student Profile: Attendance: Administer All/My Students - Delete attendance patterns
• School: Academic Structure: Administer or School: General Admin: Administer or Student Profile: Enrolment: Administer All/My Students - Manually enrol students into their registers

If you don't have permission, contact your office staff - they can follow this guide to give you the right permission.

Step 1 - Delete the Automatic Enrolments

1. Go to Students > Enrolment > Registration Forms

2. Select your Nursery Registration Form.

3. Click on the first Automatic Enrolment

4. Click Edit.

5. Select to Keep students in the course

6. Click Delete

This will keep all the students in registers, but will allow you to make changes in their enrolment where needed in the next steps.

Then repeat this for every Automatic Enrolment until there are none left here.

Please note:- There is no way to do this in bulk.

You'll notice that since we chose to keep the students, they still appear in the course.

7. Go to School > Programmes > Courses

8. Select one of the courses.

Step 2 - Delete the Attendance Patterns

Because you've removed the need for Attendance Patterns to add students to registers, the removal of them is optional, and you don't have to do it.

1. Go to Students > Enrolment > Year Groups > Select class > Attendance Patterns.

2. Click on each student's Attendance Pattern

3. Click Delete

Unfortunately, there is no way to do this in bulk.

Step 3 - Enrol the students manually

You can now follow these instructions to enrol students in the right registers in bulk manually: Enrol nursery into registers manually

You can change the registers students are enrolled in using the above method, and teachers will only see the students that are meant to attend that session in their registers - no need to use an X code.

What do we do when a new student joins?

If a new student joins, you'll need to remember to add them to the right registers: Enrolling a single student

What if we have already started taking attendance?

Because you choose to Keep the students enrolled in the class, any attendance will not be removed.

If you choose to end or remove a student's enrolment in a register where attendance has been taken, this will make these attendance marks redundant - you can see how to fix these here: Remove redundant attendance marks