Club and Trip consents and Collection Arrangements

This article explains how to set up and manage parental consent for Clubs and Trips, including options for collecting consent during payment, or at a different time, and the importance of maintaining separate sections for consents and payments.

When you're setting up a Club or Trip, there will be a tickbox for Consent required? which you can tick to enable consent to be collected.

This is collected when the parent makes the payment and signs up. 

Clubs

If the school ticks Consent required? when setting up a club (or turns it on later from within the club page), parents must confirm their consent for the child to attend the club. When booking onto the club, a box will pop up for consent to be confirmed, and they'll need to click Yes or Cancel as appropriate.

Trips

Free Trip

If the school ticks Consent required? when setting up a free trip (or turns it on later from within the club page), parents must confirm their consent for the child to attend the club. 

If the trip is free, when guardians sign up, a slide-over menu will appear where they can add consent (if ticked when setting up the trip) for the trip by ticking the checkbox and ticking Add Consent.

Paid Trip

If the trip is a paid trip, the payment and sign-up itself is classed as the consent being given.

You can see how both options look for guardians when signing up their student here:

• Clubs
• Trips

Collection Arrangement and other consents

If you want to collect consent at a different time, or ask for further details, like a Collection Arrangement, you can set up a specific consent for this: See, add, send out or update Parental Consents

• This would be done in the Consents area (Students > Parents & Guardians > Parental Consents), a separate area for you and on the Parent Portal and Parent App than the clubs/trips areas.
• Both sections will need to be maintained separately, and the consent will not automatically update when a participant is added to the trip or club.

Remember not to tick the box to automatically request consent from guardians - you'll want to only request consent for the students eligible for the trip. You will then use your 'Trips' section to monitor payments and 'Consents' to monitor parental consent.