Setting up your nursery registers for the first time

• If you have not recently moved to Arbor, you will have created your course structure as part of the New School Year Setup, so you won't need to complete these steps.
• If you have just moved to Arbor, you must first set up all your courses and modules correctly to be able to enrol students correctly into your nursery registers. For nursery students, you will need to set up morning and afternoon modules for each weekday.

There are two methods for setting up nursery registers from scratch: manually and by scheduling a nursery registration form. This guide takes you through both processes. 

Both methods require you to create a course with 10 modules, two for each day of the week (AM and PM). The modules each have timetable slots attached, and it is these timetable slots that create your registers.

Permissions

• School: Academic Structure: Administer - Create new courses and registers.
• School: Teaching: Administer - Schedule registration forms.

If you don't have the permissions, you'll need to ask your admin team to give you the permissions using these instructions.

Option 1: Setting up your Nursery registers manually

To set up your nursery registers for the first time manually, go to School > Programmes > Courses.

Click '+Add' to add a New Course with a relevant title - this could be the name of the year group (e.g Nursery) or the name of the class (e.g. Acorns)

Click the newly created course (which should be marked with '(No Lessons Scheduled)' in red) to take you through to the course overview page.

On the overview page, click +Add in the Modules section.

On the slide over, label the Module Monday AM, then click Add Module.

This loads the course page for the Module.

Within the module, you'll need to schedule the register. Click +Add in the Classes & Lessons section and add the register for that module by selecting the day of the week using the tick boxes (e.g. Monday) and setting the start and end times for the session (e.g. 08:30 to 12:00 for AM modules).

Head back to the parent level component to review and continue to add the modules for Monday PM, Tuesday AM etc, until you have your whole week scheduled.

The parent-level component is the first course you created, the one that contains the module. If you are unsure where to find this, go back to School > Programmes > Courses and find the course you gave the name of the class or year - this is the parent level. Click on it to be taken to the course overview page, and use the +Add button in the Modules section to add more modules.

Make sure you have set up your registration lesson as shown below from School > Programmes > Courses. Namey, you parent-level component, with 10 modules, two for each day of the week, AM and PM.

Option 2: Setting up your Nursery registers by scheduling a form

If you have set up a Nursery Registration Form and Year group, you can use the School > Timetable > Timetable Administration > Schedule Registration Sessions page to create your Nursery course and registers, like you would when scheduling other registration sessions.

Note: This only works if the form has not been previously used to schedule registration sessions; it does not work for forms marked as 'Already Scheduled'.

Creating a Nursery Registration Form linked to a Nursery year group allows for the creation of a course with 10 modules (two for each day of the week, AM and PM) and timeslots for each module, rather than creating a single registration course with multiple timetable slots.

Checking your Nursery year group setup

The first thing to check is that you have a Nursery year group set up and that this year group has been assigned a Nursery National Curriculum grade.

Verify this by navigating to Students > Enrolment > Pastoral > Year Groups and checking if a Nursery year group is listed.

If it is listed, click on the Year Group to be taken to the corresponding overview page and verify that the Curriculum grade is either Nursery First Year or Nursery Second Year. 

Click on the Curriculum grade to change it on the slide over.

Note: For mixed-year Nursery classes (N1 and N2 combined), select either Nursery first year or Nursery second year. Otherwise, the form will be scheduled as a standard class. If the National Curriculum grade should be Mixed, choose N1 or N2 initially, create your registers, then change to Mixed after setup.

If no nursery year group is listed, create a new one and ensure the National Curriculum grade is Nursery first year or Nursery second year.

Checking your Nursery form group setup

Now that you have ensured you have a nursery year group with the right setting, you need to ensure this year group is linked to a Nursery form group.

To do this, go to Students > Enrolment > Pastoral > Registration Form and see if your Nursery form group is listed.

If it is, click on the registration form to be taken to the Form Overview page.

In the Registration form details section, ensure that one of the listed year groups corresponds to your Nursery Year group. If it is not, click on the current year group and add the nursery year group on the slide-over.

If you do not see an appropriate Nursery registration form listed, consider creating one and make sure the year group you link to is a Nursery one.

Scheduling your form group

Now that you have confirmed that you have a year group with a Nursery National Curriculum Grade and that this year group is linked to a registration form, you can schedule this registration form to create your registers.

To do this, go to School > Timetable > Timetable Administration > Schedule Registration Sessions, tick the box next to your nursery Registration form, and then use the Bulk Action to Schedule the registration forms.

Your Nursery form should have the Nursery year group listed in the Year Group column, and the status columns should indicate 'Not timetabled' for this to work.

If you have set this up correctly, the slide-over that opens shows a section called 'Setup Enrolment Patterns for Nursery Pupils'. If this is not the case, go back and check your year group has the correct type of national curriculum grade and that it is linked to your form group.

Once you are happy this is all correct, enter the start and end times of your morning and afternoon sessions, and choose whether you would like to enrol students based on attendance patterns or manually. Not sure which to use? Check out this guide:  What are Attendance Patterns?

To schedule the form group and create your Nursery course and registers, click Schedule Registration Forms.

If you head to School > Programmes > Courses, you now see the newly created course listed, with the year group name as the parent component, the form group as a module, and 10 sub-modules.