Setting up Irregular Attendance Patterns for my Nursery students

Please note that this process is for enrolling your nursery students in registers during the year, such as after migration. If you wish to set up your nursery registers for next year, you'll need to follow these instructions

 

As nursery-age pupils are not required to attend school full time (25 hours of education a week), you’ll need to reflect when they are not required to attend in Arbor. Making sure Arbor knows whether a nursery student is due to attend ensures your attendance data remains accurate.

Attendance patterns can be assigned to students to tell the system when to include them in attendance registers. Using this method, you can include students in all morning roll call registers, all afternoon roll call registers, or both morning and afternoon roll-call registers. You can see how to do this here.

You cannot use attendance patterns for students who do not attend during the same times every day of the week. For example, a student attends all day Monday-Wednesday but doesn't attend Thursday or Friday, or a student attends afternoon only on Monday and mornings the rest of the week. In this case, you'll need to follow the instructions below.

 

Preparation

In order to enrol students correctly, you must have first set up all your courses and modules correctly. For example, for nursery students, you will need to have set up morning and afternoon modules for each weekday.

If you are a primary school, you would go to School > Timetable > Timetable administration > Schedule registration Sessions.

However, your modules will have been set at the beginning of the academic year (or upon migration), because scheduling registration times for Nursery automatically creates the modules. In this case, you can skip to the section below on 'Enrolling Students'.

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If you have not set up the classes, go to School > Programmes > 20XX/20XX Courses.

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Click '+Add' to add a New Course with a relevant title

Click into that newly created course which should have '(No Lessons Scheduled)' and click +Add.

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Label the Module Monday AM, then click Add Module.

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Within each module, you'll need to schedule the register.

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Head back to the parent level component to review and continue to add the modules for Monday PM, Tuesday AM etc.

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Enrolling students

Once you have added all your modules, go to School > Programmes > Courses and click the course.

Click a component module in the Modules section.

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On the slide over, select Enrol Students.

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Here you can select the students to enrol, as well as allowing you to select other component modules of the course you also wish to enrol them into.

You can enrol multiple students at the same time, as the 'students' field allows you to select multiple students. However, please make sure you choose students that are doing the same modules / attend during the same time periods.

When you are happy, click Enrol Students.

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You can also enrol directly from a component module.

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Go to the Enrolled Students and click +Add

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Next, select the option for Enrol Students. You also have the option to Setup Automatic Group Enrolment - useful for enrolling your students automatically if they have a Regular Attendance pattern. 

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Here you can select the students to enrol, as well as allowing you to select other component modules of the course you also wish to enrol them into.

You can enrol multiple students at the same time, as the 'students' field allows you to select multiple students. However, please make sure you choose students that are doing the same modules / attend during the same time periods.

When you are happy, click Enrol Students.

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You can then see the student's enrolment on the course page and module page. you can also see an individual student's enrolment on their Student Profile. Go to Enrolment section and go to the Academic Year Courses section.

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