Set up Course, Class, Registration and Lesson registers

Please note: This process should be used to create additional classes or add new ones mid-year. If you'd like to create your full curriculum for the next academic year, we recommend following the New School Year Setup process.

Permissions

• Academic structure: View - See your school's courses
• Academic structure: View - Edit your school's courses

Registration forms

In Arbor, registers are tied to courses. So, even if you strictly speaking do not have courses in your school, and call these classes or form groups, for example, you still need a course to ensure you have registers.  For more details, please see our Timetabling Glossary. 

The quickest way to create courses and registers is to schedule registration sessions fof your registration forms - this not only creates courses for each form group, it creates the timetable slots (and thus registers) too. 

To schedule registration sessions:

• Go to Timetable > Timetable Administration > Schedule Registration Sessions
• Select the registration forms you want to create courses and register for using the checkboxes
• Click Bulk Action
• Select Schedule Registration Forms

• On the slide over, choose the registration start and end times for both the AM and PM sessions. The system will create two timetable slots for each weekday, AM and PM, with the start and end times you specify.
• Click Schedule Registration Forms

Courses and classes

To create a new course, follow our instructions here: Set up your timetable and course structure in Arbor

You can review courses by selecting School > Programmes > Courses. Here you can see a list of all the courses the school has created for the academic year selected, and click a course to access the Course Overview.

Course details

In the Admin section of the overview, the basic details of the course can be edited; name, academic year, component of, faculty, subject and year group. 

To edit:

• Click on the relevant box

• Make your changes on the slide over

• Confirm the change with the green button (Save Changes)

If you would like the course you are creating to sit within another course as a class or submodule, you can select the parent module of the course you are creating using the 'component of' field. 

For example, 'English Year 7' may be a component of the Subject 'English'.  In Arbor, the course within the parent course is referred to as a 'module'. 

The drop-down options within here will be blank unless you create a course for the parent course also. 

You can decide whether you want attendance to be taken for this course within the 'Take attendance' field. 

The options within here reflect the available marks for the attendance of this course. For example, selecting 'Lesson attendance UK DfE' will give you the DfE attendance mark options when taking the register for this class.

If you do not wish to take attendance for this course, you can select 'Do not take attendance'.

Academic Leads

You can add in the academic lead of your course by clicking '+Add' within the Academic Leads box, then:

• Select the Tutor(s) to add with the dropdown 

• Specify the dates for which they are the academic lead for this course in the From and until fields 

Note: If you are building up a more complicated timetable with 'modules' sitting within 'courses', you may, for example, have a head of a department as an academic lead of a parent course and have specific teachers entered as academic leads for the modules (classes) within these.
 

Modules

This is where mid-level and bottom-level courses can be added.

An example would be Course (English) and modules a specific year group or class (English Year 7). When creating a module within the course, the overview of that specific module will load.  

Classes and Lessons

In the Classes & Lessons section of a Course Overview, you can build up your timetabled lessons. To do so:

• Click +Add in the Classes & Lessons section

• On the pop-up: 
   

  • Choose 'Schedule Multiple Lessons' to have a repeated lesson created for every week. 

  • Choose 'Schedule Single Lesson' to create one lesson, never to be repeated

• Continue to select the day(s) of the week for the scheduled lesson, the start time, end time, relevant dates that the lesson will run between, location and staff member if appropriate.
  
  Please note: You can only add one location, so if the time will be split between rooms, you may wish to set up multiple timetable slots.

• Click Save Changes to create your lesson timetable slots. 
  
  Note: this might take a little while and will be completed in the background; you may need to refresh your page to see the newly created slots.

Enrolled Students 

The Enrolled Students section shows a list of students enrolled in the specific course. To add students, you can either:

• click +Add.
• use our bulk enrolment methods: Bulk enrol students into lesson registers

To add individual students click on 'Enrol student(s)' and choose students from the slide over (multiple students can be selected in one go here). 

To add an entire year group/reg form etc click on 'Setup automatic enrolments' and choose the group.

Linked Assessment Curriculums

In this section, assessments already set up on Arbor can be linked to the courses.

To link them, select the '+Add', choose the assessment on the slide-over and click Add Curriculum to link.

Assessment Characteristics

Assessment Characteristics determines whether this course itself is assessable. 

This is used, for example, when ad hoc assessments are issued on a per-course basis. When a course is marked as assessable, all its modules are automatically assessable as well, so it is usually only necessary to mark top-level courses as assessable.