Adding ULNs to resolve errors 1570, 1573, 1575 and 1578

All students in England and Wales are issued with a ULN when commencing study with a publicly funded training provider. This unique, 10-digit number is used to track learning records throughout the student's life. In your school census, you might receive errors if you haven't added ULNs to your student's profiles.

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In the DfE validations sections you may encounter these errors:

  • 1570- Unique learner number must be provided for pupils aged 14 and over on census day
  • 1573- Unique learner number must be provided for pupils aged 14 and over at the date of leaving
  • 1575- ULN format incorrect. Either number is less than 10 digits or the check digit is incorrect
  • 1578- More than one pupil record with the same ULN

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To correct any of these errors for a single student, you can click into the error in your Arbor validations section or go to the student's profile and click the ULN field in the Identity section.

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For error 1575, the Unique Learner Number must be 10 digits long AND contain the correct check character. To check the check character is correct:

  1. Multiply the individual digits by their weights e.g. digit 1x10, digit 2x9 etc
  2. Add the results of each multiplication.
  3. Take away 11 until you are left with a number less than 11.
  4. If this number is 0, then reject the ULN
  5. Subtract this number from 10 to get the check digit.

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Bulk adding ULNs

Important notice

Before completing this process, make sure that every student has a UPN. This ensures that duplicates are not created when the student data is reimported.

To correct error 1570 in bulk, you can use our export and import process. Go to School > Data > Export > CTF Export and select the ULN tab.

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Click +Add in the top right to create a new CTF export.

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Once the CTF is ready to download, you'll get a notification in the top right of your Arbor site. Click this to download the CTF to your computer.

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Don't open the file - you can use the finder tool to find the file in your folders.

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You'll then need to take a look at the S2S ULN service: user guide to import your CTF, then download the new CTF containing the generated ULNs, as per the instructions.

You'll then need to import the new CTF into Arbor - this will update the student records with ULNs. You can do this from School > Data > Import > CTF Import. Take a look at this article to see how to complete your import.

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