Query 2020Q

This article provides guidance on resolving inconsistencies between a student's year group and age in Arbor and COLLECT. It outlines the correct age-year group relationships and steps to review and correct student enrolment details in Arbor, including the need for a Curriculum Grade. Additionally, it emphasizes the importance of explaining any held-back students during census submissions.

Please check: pupil year group and age inconsistent

If the error flags in Arbor

Arbor Solution:

• If age is between 6 and 15 then student's Year Group should be between (age in years minus 3 and age in years minus 5 ) and NOT 'E1', 'E2', 'N1', 'N2' or 'R'.
• Or if age equals 5 then students Year Group should be 'R' or '1' and if age is 2, 3 or 4 then students Year Group should be 'E1', 'E2', 'N1', 'N2' or 'R'

Please review student enrolment:

1. Go to the student's profile
2. Click on Enrolment on the left
3. Review the year group the student is enrolled in
4. If the year group is correct, go to Students > Enrolment > Year Groups and make sure the year group has a Curriculum Grade selected.

If the error flags in COLLECT but not in Arbor

If you see this error in COLLECT, this is a genuine error and will need to be resolved in Arbor.

If a student's age is 2 or 3 they should not be enrolled in NC Year R. Please review student enrolment:

1. Go to the student's profile
2. Click on Enrolment on the left
3. Review the year group the student is enrolled in
4. If the year group is correct, go to Students > Enrolment > Year Groups and make sure the year group has a Curriculum Grade selected.

If the student has been held back, you must explain why when submitting a validation note on submission of your census. In this case, you wouldn't be able to remove the query.