Error 930

Error 930 occurs when the number of part-time pupils not in school exceeds the total number of registered part-time pupils. To resolve this, check the pupil reconciliation number and ensure the correct count of part-time students is registered in the census.

More part-time pupils not in school than total part-time pupils registered

Which students should be marked as 'part-time not in'?

Students are classified as full-time or part-time based on the number of registration sessions they attend, not how long they are at school. Attending all ten registration sessions (five AM and five PM) in a week makes a student full-time. Fewer than ten sessions means the student is part-time.

If a student is of compulsory school age, in most cases, the student is expected to be in school for the purposes of Pupil Reconciliation and therefore should not be included in your reconciliation as 'Part time not in'.

Instead, they should be included in the count of whatever class they’d be in if they weren’t on a part-time timetable. Alternatively, you could add a one-off course at the time of the census with a single lesson that you add the student to, so that they can be included in your reconciliation correctly.

Please note: Arbor is not able to advise on whether a student of compulsory school age on a reduced timetable should legitimately be marked as 'part-time not in'. If in doubt, please speak to the DfE for further support.

Resolving the error

Now that you have identified which students should be marked as 'Part time not in', make sure you have recorded your part-time students following this method and check the below.

Step 1 - Check your pupil reconciliation number

Go to the Pupil Reconciliation section from the left-hand side of your census overview.

Make sure that the number you've put into the 'Part time not in' field is correct. This should be the total number of students who are both:

• Part-time 

And

• Not required to be in school at the time of your census (in most cases, only under-5s meet this requirement. If in doubt, please contact the DfE for further guidance)

Step 2 - Check your part-time students

Go to the Part Time Students section from the left-hand side of your census overview.

Make sure that you've set the right students here as part-time and that the total students marked as part-time 'Yes' matches the number you set for 'Part time not in' in the Pupil Reconciliation in Step 1. 

If adjustments are required, please make these before regenerating your census. You can see more information about this here: Part Time students for the School Census