Changing the price of a meal during the year

You can change the prices for meal provisions for future dates, or backdate a price change to the start of the year.

Please note that this process cannot be used to change the VAT. For instructions on changing the VAT rate of a meal price, see: Can we change the VAT rate of a meal price?

Permissions

• Meals: Administer All Students - Set up meals for students
• Finance: Administer - Set prices for the meals

If you don't have permission, you'll need to ask your admin team to grant it to you using these instructions.

Changing the price of your meals for a future date

If you would like to change the meal price starting from a future date, you can add a new price. This introduces new pricing options, allowing you to maintain your existing price until the selected date and to view past prices.

Go to School > Meals and select Setup from the left-hand side. Select the Prices section.

Select the meal provision for which you would like to change the price.

Select the price category to update. In the slide over, click the Update Meal Prices button.

After clicking the Update Meal Prices button, change the end date of the current meal price to the day before you want the new price to apply.

Add the new meal price to the New Prices section, along with the dates on which you want the new price to take effect.

Then click Add meal price change.

The meal will remain at the existing price until the new price takes effect (the start date).

Click on the price to see future prices.

Summary of steps:

1. Go to School > Meals and select Setup from the left-hand side.
2. Select the Prices section.
3. Select the meal provision for which you would like to change the price.
4. Select the price category to update. In the slide over, click the Update Meal Prices button.
5. Change the end date of the current meal price to the day before you want the new price to apply.
6. Add the new meal price to the New Prices section, along with the dates on which you want the new price to take effect.
7. Click Add meal price change.

Changing the current price of your meals

If you would like to change an existing meal price, you can. Please note that this will recalculate all past invoices, as well as the meal balances for students and staff.

Go to School > Meals and select Setup from the left-hand side. Select the Prices section.

Select the meal provision for which you would like to change the price.

Select the price category to update. In the slide over, click the Update Meal Prices button.

After clicking the "Update Meal Prices" button, click the "Edit" button. 

Adjust the price, then click the Update existing meal prices button.

You will be asked to confirm your changes, as this will recalculate all invoices for the data range to which the price applies.

Summary of steps:

1. Go to School > Meals and select Setup from the left-hand side. Select the Prices section.
2. Select the meal provision for which you would like to change the price.
3. Select the price category to update. In the slide over, click the Update Meal Prices button.
4. After clicking "Update Meal Prices," click the "Edit" button.
5. Adjust the price, then click the Update existing meal prices button.
6. Confirm the changes when prompted, as this will recalculate all invoices for the data range to which the price applies.