This article explains how to add or amend a Business Role for staff members in Arbor, which is necessary for them to access the system and perform their tasks. It details the process for assigning roles, the importance of logging out and back in for permissions to take effect, and how to end or delete roles. It also notes that roles cannot be created or modified in bulk.
Permissions
In order to add and amend business roles, you need the School: Permissions: Administer permission activated on your profile. If you don't have the permission, ask your admin team to give you permission using these instructions.
What is a Business Role?
Staff require a Business Role to be considered active, and to be able to log into Arbor. Adding a business role to a member of staff will also assign that member of staff a set of permissions. This is not directly linked to the role/job title detailed in the staff member's contract.
- New staff that have been added manually will need a business role in order to access Arbor.
- Current staff can have additional Business Roles added to their account on an ad-hoc basis, to cover further access that may be necessary for them to complete their tasks.
Please note, you are not able to create your own Business Roles, but you are able to change the name of any existing Business Role!
If a staff member is missing from your search or staff lists, it might be because they're missing a business role. When we migrate your data over to Arbor, we map contracts to the closest business role we can find.
If you didn't record the staff member's contract in your previous MIS, we won't have been able to allocate the staff member a business role. You can find them using these instructions, and then give them a business role.
Adding a Business Role
Please note that you cannot add business roles to staff in bulk.
From the business roles overview
Go to School > Users & Security > Select a Business Role > Users > User List. Click the green Assign to staff button.
Select and assign a role to their account.
If the staff member should only have the role until a set date, such as if they are on secondment, select an end date rather than leaving the position as ongoing.
Top tip: In order for permissions associated with their new business role to take effect - the staff member will need to log out of Arbor and back in again.
From the staff profile
Head to the member of staff's profile and click +Add in the Current Business Roles section.
Select and assign a role to their account.
If the staff member should only have the role until a set date, such as if they are on secondment, select an end date rather than leaving the position as ongoing.
Top tip: In order for permissions associated with their new business role to take effect - the staff member will need to log out of Arbor and back in again.
Clicking on a business role allows you to refresh permissions or view information about the business role.
Click Edit to change the dates of the assignment or delete the business role.
Ending or deleting a business role
Please note that you cannot end or delete business roles in bulk.
Head to the member of staff's profile and click Roles & Permissions > Business Roles, click on a business role and then click Edit.
You can add an end date for the business role and then click Save Changes so that the business role is no longer active after a set date, or you can delete a business role outright.
Deleting a business role is not reversible, and you would need to add the business role back on the profile if you want a staff member to keep the business role.
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