This article explains the various staff absence types used in Arbor and how they correspond to the DfE Export Codes (England) and SWAC Absence Codes (Wales), providing schools with the right options for recording and reporting absences.
Schools in England
We often get asked why we have more options than the DfE's list. The reason for this is so you have more granularity in recording and reporting at your school, but in the background of Arbor, we map our list to the DfE Export Codes.
Here is a list of how reasons in Arbor map to the DfE Export code:
- 'COMPASSIONATE_LEAVE' - 'OTH'
- 'HOSPITAL_APPOINTMENT' - 'OTH'
- 'INTERVIEW' - 'OTH'
- 'LATE' - 'OTH'
- 'MATERNITY' - 'MAT'
- 'MEDICAL_APPOINTMENT' - 'OTH'
- 'MEETING' - 'OTH'
- 'OBSERVATION' - 'OTH'
- 'PAID_AUTHORISED' - 'OTH'
- 'PAID_HOLIDAY' - 'OTH'
- 'PATERNITY' - 'MAT'
- 'PREGNANCY' - 'PRG'
- 'PUBLIC_DUTIES' - 'PUB'
- 'RELIGIOUS_OBSERVANCE' - 'OTH'
- 'SCHOOL_ACTIVITY' - 'OTH'
- 'SECONDMENT' - 'SEC'
- 'SICKNESS' - 'SIC'
- 'SICKNESS_MEDICAL_CERTIFICATED' - 'SIC'
- 'SICKNESS_SELF_CERTIFICATED' - 'SIC'
- 'STRIKE' - 'UNA'
- 'TIME_OFF_FOR_DEPENDENT' - 'UNP'
- 'TIME_OFF_FOR_DEPENDENT_PAID' - 'OTH'
- 'TRAINING' - 'TRN'
- 'UNAUTHORISED' - 'UNA'
- 'UNPAID_AUTHORISED' - 'UNP'
- 'WELLBEING_LEAVE' - 'OTH'
- 'TIME_OFF_IN_LIEU' - 'OTH'
- 'SELF_ISOLATING' - 'OTH'
- 'EXCEPTIONAL_CIRCUMSTANCES' - 'OTH'
Schools in Wales
For Welsh schools, the available absence codes map directly to the codes required for the School Workforce Annual Census (SWAC). There are no additional options that map to these codes, and further options cannot be added.
- 'SICKNESS' - 'SIC'
- 'MATERNITY' - 'MAT'
- 'PREGNANCY RELATED ABSENCE' - PRG
- 'PAID ABSENCE FOR PUBLIC DUTIES' - 'PUB'
- 'SECONDMENT' - 'SEC'
- 'UNAUTHORISED ABSENCE' - 'UNA'
- 'UNPAID AUTHORISED ABSENCE' - 'UNP'
- 'OTHER PAID AUTHORISED' - 'OTH'
You can find more on SWAC Absence Categories in the School workforce annual census (SWAC): technical completion notes for pay, HR and absence data returns.
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