This article guides how to view and manage students with Special Educational Needs (SEN/ALN) or Alternative Learning Needs (ALN) for Welsh schools within the school system. It details the different pages available for tracking SEN/ALN students, including lists of students, their statuses, and needs. It also explains how to filter data, download reports, and manage SEN/ALN coordinators' roles.
For Welsh schools, please note that screenshots may show SEN instead of ALN. While this field is named differently for English schools, the functionality and guidance remains the exact same.
To view your students with SEN/ALN:
1. Go to Students > Demographics & Educational Needs > Students with SEN/ALN > Students with SEN/ALN.
Here's what you can see on each page:
- On the Students with SEN/ALN page, you can see a list of all your students with SEN/ALN.
- On the SEN/ALN Statuses page, you can see the number of students who have a particular SEN/ALN Status at your school.
- On the SEN/ALN Needs page, you can see the number of students who have a particular SEN/ALN Need at your school.
- On the Setup page, you can see a list of current SEN/ALN coordinators within the school. It will also show you a list of SEN/ALN status with the total amount of students which fall within each status.
Top Tips:
- You can download your table as an excel file, pdf or live feed anywhere you see the Download button!
- If a student you're expecting to be SEN/ALN doesn't appear in these lists, double-check you've added their SEN/ALN status to their student profile here.
On this page, you can see students' names, Reg forms, their SEN/ALN Status, the start dates of which they were listed as students with SEN/ALN, end date and their SEN/ALN Needs.
If you click on the filters at the top of the page you can narrow down your search by their start and end dates, by Reg. forms, year groups and houses, and also by their SEN/ALN status.
If you click on a student's name, you will see the SEN/ALN status history for that particular Student.
If you click on the More Information button you will be taken to that particular student's profile on the Educational Needs section where you will be able to find all the required information.
The SEN/ALN Statuses and SEN/ALN Needs pages will show you the number of students who have a particular SEN/ALN Status or SEN/ALN need at your school.
The end column is referring to the percentage of students based on the students you have selected the show in the filter. This is automatically set as All Students so this figure is the % of students with SEN/ALN out of your whole school. Top Tip: Your percentages won't add up to 100%, because a student with multiple needs will fall into the figures for more than one row.
You can filter your search by date and student group (for example, you can choose a year group or registration form). To do this just click the filters at the top of the page and change the information in the fields there.
If you click on a particular SEN/ALN Status on the SEN/ALN Status page, such as Education, Health and Care Plan (as shown in the below screenshot), you will be given a list of the students who fall under that category.
If you click on a student's name you will be taken to that particular student's profile on the Educational Needs section where you will be able to find all the required information.
Setup page shows you a list of current SEN/ALN coordinators within the school. It will also show you a list of SEN/ALN status with the total amount of students which fall within each status.
If you click on a coordinator's name, a box will appear showing the coordinator's business role and the dates which s/he has held this role for.
Clicking Edit allows you to update the coordinator's business role dates and also delete the role if need be (as shown below).
If you click on the More Information button, you will be taken to the coordinator's Business Role Overview where you can view the full details of his/her role and also update the role permissions. The role permissions for SEN/ALN Co-ordinator are managed by Arbor by default.
You can also view an alternate version of the SEN/ALN table in Students > Demographics > Derived Indicators > Educational needs > SEN/ALN. In this view you can use the filters to see students enrolled on certain dates.
Students will appear in this table if they have a current SEN/ALN Status of Education, Health and Care Plan, Learning Difficulty Assessment (Section 139A) or SEN/ALN Support logged on their Student Profile in the Educational Needs section.
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