Manually signing students up to a club

If you don't use Parent Portal or the Arbor App at your school, or you need to log that a parent has paid to sign their child up to a club using Cash or Cheque, you will need to manually log this in Arbor.

To manually add students to a club, go to School > Activities > Clubs and select the club. You will be taken to the club overview.

Permissions

  • School: Extra Curricular: Administer - Set up and manage clubs
  • Finance: Administer - Manage payments for clubs

If you don't have the permission, you'll need to ask your admin team to give you permission using these instructions.

 

Signing the students up

Free club

For a free club, simply click +Add to register these students for the club (you can select any students who are eligible).

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You can select which students to add, what period to sign them up to (E.g. if you have set up daily, weekly periods etc.) and the number of these periods to sign them up for.

Then click Next and they will be signed up. They will then appear on the club register if you take attendance for this club.

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Paid club

For a paid club, one you have set up membership prices, simply click +Add to register these students for the club.

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You can select which students to add (you can select any students who are eligible), what period to sign them up to (E.g. if you have set up daily, weekly periods etc.) and the number of these periods to sign them up for. Then click Next.

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You can then add how they have paid in the Method box. Please note, only Cash, Cheque or Bank Transfer can be logged here. 

If you have allowed variable contributions for the price, you will also be able to edit the amount paid.

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Once you click Save they will be signed up. They will then appear on the club register if you take attendance for this club.

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Adding a provisional membership

You may want to add a student who has returned a consent form but not yet paid for the club. Parents can also do this following these instructions: Signing up a student as a Provisional Club Member to pay later

In this instance add the student to the club in the same way as before but leave the 'Method' column blank when on the 'Bulk Create Participant' page.

Then instead of 'Save' select 'Cancel'. This will bring up the options to either cancel the membership completely OR add payments later. If you select 'Add Payments later' the student will then appear in the Club Participants list with a red box saying 'Not Paid' beside their name.

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What's next?

If you need to log further payments for a child, you can see how to do this here: How can I log more payments for a club?

If you need to cancel participation in the club or give a refund to a guardian, you can see how to do this here: Cancelling and Refunding Club memberships

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Comments

2 comments
  • It shows you how to gove permission but there is then no option to actually give permission in real life
    I need to give oermission for my son emrys to go to swimming lessons i also need to oay £30

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  • Hi Julie anne, this article shows Arbor staff how to sign children up. If you need to sign your child up, please follow these instructions.

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