Post-16 - Errors 3000, 3005, 3010, 3015, 1992, 2766, 2780, and queries 2708Q, 3020Q and 3030Q

For the Autumn 2020 census we've added some new bulk pages to help you input the data you need.

  • The total planned timetabled learning hours (qualification hours), and total planned timetabled employability, enrichment and pastoral hours (non-qualification hours) for Post 16 students from the previous academic year must be recorded. This can be added in bulk or now automatically calculated in All Students > Bulk Update > Bulk Update Learning Hours.
  • Prior attainment details of the highest grade achieved in the previous year for Maths GCSE and English GCSE must be recorded. This can be added from our new Students > All Students > Bulk Update > GCSE Attainment for Funding page at any time.

Post-16 errors

Remember, errors must be resolved in order to submit your census successfully.

Enrolment

Make sure you’ve set up your programmes of study correctly by checking this article on our Help Centre. 

For error 1992, you can update learning hours in bulk from Students > All Students > Bulk Update > Update Learning & EEP Hours. Take a look at the Preparing for this census > For Post-16: Update Learning & EEP Hours section of your school census guide for full instructions.

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For error 2766, click the error and go to the Enrolment section of their Student Profile. In Programmes, you can then amend the programme end date to the 31st July or before.

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For error 2870, click the error and go to the Enrolment section of their Student Profile. Click +Add to add them to their programmes of study.

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You can also select whether the programme is a Main Programme (also known as a Core Learning aim) for the student when adding a Programme to a student’s Student Profile.

Please be aware that the system will allow you to select Main Programme for every programme a student is enrolled in. It is your school’s responsibility to ensure only one programme is selected as each student’s Main Programme.

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You'll also need to double-check that the programme has been linked to the award correctly. To do this, go to School > School structure > Programmes of Study and select the programme and the programme instance. Click into the Linked Qualification Award section and make sure you have either linked to an award set up in your qualification offering (see how to set up awards here), or added in a placeholder name and award.

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Prior attainment

You must specify their Prior attainment details of the highest grade achieved in the previous year for Maths GCSE and English GCSE. You may encounter messages like this in your DfE validations section as errors 3000, 3005, 3010 or 3015.

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You can resolve these errors from the Students > All Students > Bulk Update > GCSE Attainment for Funding page. Take a look at the Preparing for this census > For Post-16: Update GCSE Attainment for Funding section of your school census guide for full instructions.

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Post-16 queries

You may also encounter post-16 queries in your DfE validations section, such as the ones shown below. Queries do not have to be resolved, but if you do not resolve them, you will need to supply a reason why they should remain when submitting your census to COLLECT using the notepad entries.

Query 2708

Query 2078 arises when a student was not given a core learning aim last year.

If this is correct, you can write a note when submitting your census in collect.

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If this isn't correct, you can resolve this by making sure you have set up all your programmes and programme instances for last year. Make sure the student has been enrolled in a programme that covers the last academic year. You may need to extend your programme instance back a year.

You can then make sure the student has been enrolled into it and it is set as their core learning aim on their profile in the Enrolment section.

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You'll also need to double-check that the programme has been linked to the award correctly. To do this, go to School > School structure > Programmes of Study and select the programme and the programme instance. Click into the Linked Qualification Award section and make sure you have either linked to an award set up in your qualification offering (see how to set up awards here), or added in a placeholder name and award.

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Prior Attainment queries 3020 and 3030

Queries 3020 and 3030 arise when the student has been given a prior attainment grade and the student has not had a funding exemption recorded. Arbor automatically outputs any funding exemptions not recorded as 'None', so:

  • If this information is correct, you need not do anything here but will need to provide an explanation to COLLECT.
  • If the information is incorrect, go to the Students > All Students > Bulk Update > Update GCSE Attainment for Funding page and correct the data there.

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