Post-16 Programmes of Study - Errors 1992, 2766, 2870, 1993, 1887 and query 2708Q

The total planned timetabled learning hours (qualification hours), and total planned timetabled employability, enrichment and pastoral hours (non-qualification hours) for Post 16 students from the previous academic year must be recorded. This can be added in bulk or now automatically calculated in All Students > Bulk Update > Bulk Update Learning Hours.

 

Post-16 Programmes of Study errors

Remember, errors must be resolved in order to submit your census successfully.

Make sure you’ve set up your programmes of study correctly by checking this article on our Help Centre. 

 

1992

For error 1992, you can update learning hours in bulk from Students > All Students > Bulk Update > Update Learning & EEP Hours. Take a look at the Preparing for this census > For Post-16: Update Learning & EEP Hours section of your school census guide for full instructions.

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2766

For error 2766, click the error and go to the Enrolment section of their Student Profile. In Programmes, you can then amend the programme end date to the 31st July or before.

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2870, 1993 and 1887

  • Error 2870 - Programme aims for the current academic year must be submitted for a pupil in year 12 or above with single or main registration at the school
  • Error 1993 - Pupil does not have and study programme or T level Transition learning aims recorded therefore planned learning hours and/or planned employability, enrichment and pastoral hours should not be present.
  • Error 1887 - Pupil does not have at least one learning aim recorded that was active in the previous academic year therefore the previous academic years planned learning hours and/or previous years planned Employability, enrichment and pastoral hours should not be present for the previous year.

Click the error and go to the Enrolment section of their Student Profile. Click +Add to add them to their programmes of study.

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You can also select whether the programme is a Main Programme (also known as a Core Learning aim) for the student when adding a Programme to a student’s Student Profile.

Please be aware that the system will allow you to select Main Programme for every programme a student is enrolled in. It is your school’s responsibility to ensure you record no more than 1 core learning aim per student, per Programme Aim Type.

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You'll also need to double-check that the programme has been linked to the award correctly. To do this, go to School > School structure > Programmes of Study and select the programme and the programme instance. Click into the Linked Qualification Award section and make sure you have either linked to an award set up in your qualification offering (see how to set up awards here) or added in a placeholder name and award if the basedata for a qualification hasn't yet been released.

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Post-16 Programmes of Study queries

You may also encounter post-16 queries in your DfE validations section, such as the ones shown below. Queries do not have to be resolved, but if you do not resolve them, you will need to supply a reason why they should remain when submitting your census to COLLECT using the notepad entries.

Query 2708

Query 2708 arises when a student was not given a core learning aim last year.

If this is correct, you can write a note when submitting your census in collect.

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If this isn't correct, you can resolve this by making sure you have set up all your programmes and programme instances for last year. Make sure the student has been enrolled in a programme that covers the last academic year. You may need to extend your programme instance back a year.

You can then make sure the student has been enrolled into it and it is set as their core learning aim on their profile in the Enrolment section.

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You'll also need to double-check that the programme has been linked to the award correctly. To do this, go to School > School structure > Programmes of Study and select the programme and the programme instance. Click into the Linked Qualification Award section and make sure you have either linked to an award set up in your qualification offering (see how to set up awards here) or added in a placeholder name and award if the basedata for a qualification hasn't yet been released.

Screenshot_2020-10-02_at_11.50.21.png

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