In the Autumn census, the DfE collects information on planned hours from Secondary, all-through and PRU/AP schools with sixth forms. You'll need to input planned learning hours (qualification hours) and planned employability, enrichment and pastoral hours (EEP hours) on your school site for each post-16 student who was on roll at your school this year and last year.
- The planned learning hours field records the total planned hours to be spent on post 16 qualifications this year. The value recorded is the number of hours as planned at the start of the programme.
- The EEP hours field record the total planned hours for this year. The value you record is the number of hours planned at the start of the programme and in most cases should not change.
For more information on what these fields are and what the DfE requires you submit in the autumn census, take a look at their guidance here.
Updating the recorded hours
In bulk
The quickest way to set these hours is in bulk. You can do this by going to Students > All Students > Bulk Update > Bulk Update Learning Hours or you can also go to School > Data > Data Quality Dashboard > Students > Demographics > Update Learning & EEP hours.
First, select the students to update using the tick boxes on the left-hand side, then click the blue pencil icon. First select Update Learning Hours.
In the slide over, add in the number of planned learning hours for all the students selected, then click Bulk Update.
You'll notice the Total Planned Hours field will also have these hours in, as this field automatically calculates the sum of the other two columns.
Next, select the students to update using the tick boxes on the left-hand side, then click the blue pencil icon. Select Update EEP Hours.
In the slide over, add in the number of EEP hours for all the students selected, then click Bulk Update.
You'll notice the Total Planned Hours field will show the total of both fields, which you can use to determine if your school will receive certain types of funding.
You can also click a field to update it for an individual student.
To remove any of the hours, just update the fields leaving the numbers blank.
From the student profile
You can also update these numbers from the Enrolment section of the Student Profile. Just click the fields to update them.
Add in the hours in the slide over, then click Save Changes.
