Logging admissions appeals and appeal numbers for the Spring Census

Schools are required to submit numbers of their admissions appeals in the Spring Census. 

Logging appeal numbers in bulk

If you don't have any appeals, or use another system to record appeal details, you only need to add the overall numbers into your Spring Census in Arbor. This includes: 

  • Lodged - Appeals lodged by parents during the academic year. 
  • Heard - Appeals heard by an Independent Appeals Committee.
  • Upheld - Appeals decided in the parent's favour.
  • Rejected - Appeals rejected. 
  • Withdrawn - Appeals withdrawn by parents before reaching an Appeals Committee.

To add this, go to School > Data > Export > Data Returns and select your census. Click the School Census button. Go to Admissions Appeals from the left-hand menu.

The sections that will show on this page depend on whether you have infant (Reception, Year 1, Year 2), primary (Reception, Year 1-6) or secondary (Year 7-13) pupils.

Please note that infant appeals numbers must be included under both infant and primary appeals totals and they are counted twice.



By default, these numbers will be set automatically based on your numbers of admissions appeals if you use the Admissions Appeals part of Arbor. They can be left blank and they will be output in the census. However, this will only work if you have recorded Admissions Appeals for every student who appealed. 

As such, we advise manually set these numbers yourself to avoid any incorrect numbers being accidentally output if you have not recorded your admissions correctly or completely.

You also cannot use the automatically calculated functionality in combination with manually entered numbers. Either none or all of the numbers must be entered manually.

To manually set these numbers, click one of the fields. In the slide over, add in the numbers of appeals then click Save Changes

If you did not have any appeals, put 0 in the box - you will have Query 564, 565 and/or 566 appear and you will need to add an explanation to COLLECT. 



Logging individual appeals

Logging the admissions appeals process in Arbor properly means you can more quickly complete your Spring Census. You can use admissions appeals in Arbor to log appeals and their outcomes.

You can log admissions appeals against any applicants you have already added and rejected.

To log an admissions appeal, go to Students > All Students > Applicants. Select the intake season, then click Applicants from the left-hand menu.

Click on the student you have rejected and in the slide over, select the More information button.



You will be taken to the Application Overview. To log an appeal, click the Lodge Appeal button.



In the slide over, add in the lodged date, the hearing date if you know it, and a narrative, then click Lodge appeal



The bottom of the Application Overview page will then show the appeal as lodged and Pending.



Once the appeal hearing has taken place, you can click on the appeal to add a resolution. In the slide over, click the orange Edit button.



You can then log whether the appeal was upheld, withdrawn or rejected. Select one of the options, or select Cancel to make no changes.



If you select Uphold, Withdraw or Reject, this will then display against the appeal.



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