Part Time students for the School Census

If you have any students in nursery, you must specify whether they are full-time or part-time students each School Census. This information is collected in the Census area, and doesn't pull from anywhere else, such as their funded hours or timetable.

Click here for further details from the DfE (sessions here refers to statutory roll call periods - in practise, this usually means students who attend all 10 sessions are classed as full-time).

 

How to mark students as Part Time

To fill these details out, go to School > Data > Export > Data Returns and select your census. Make sure you have generated a Dry Run or your Census.

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Once you have generated at least one Dry Run or Census, you can see a section for Part-Time Students on the left-hand side of the Census pages.

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By default, the attendance patterns will be set automatically from the information on the Student Profile. However, this will only work if you use Regular Attendance Patterns for your students. A Regular Attendance Pattern is where a student attends every day either all AM sessions, all PM sessions or all-day.

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For example, we can see in this example Enrolment section of a Student Profile that the student has an Afternoon Only attendance pattern. This information would be collected as ‘Part-Time’.

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If students attend only part of the day or on different days the 'Part-time Status' cannot be set automatically, so we advise all schools to manually set these part-time statuses yourself to avoid any mistakes being made.

To manually set the statuses, click the boxes next to the students who are part-time students. Then click the Bulk action button to set them as part-time.

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Then return to the Part-Time Students page and click the boxes next to the students who are not part-time students. Then click the Bulk action button to set them as not part-time.

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When you have completed selecting the right choices, they should all say Yes or No. Make sure to regenerate your census for the changes to be applied.

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FAQ

I can't see the Part-Time Students page

This page won’t show if you don’t have a nursery year set up on your site. If you believe you should, please see this article: Why is the Meals or Part Time Students section missing from our Census?

When should I add this information?

You don’t need to wait until census day to add in this information. As soon as the Dry Run opens, you can fill this in as if it were Census Day.

Which students should be put as Part Time?

You can see our guidance on this here: What makes a student full or part-time?

Click here for further details from the DfE (sessions here refers to statutory roll call periods - in practise, this usually means students who attend all 10 sessions are classed as full-time).

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