Adding Funded Hours and 30 hours codes to resolve Errors 3130, 3100, 1852 and 1855

If you have 3 or 4-year-olds attending your school, you will need to provide details of their total hours of study, how many of these are funded and how many are extended. If the child has extended hours, you must also add a 30-hour code that notifies the system that student is eligible for extended hours. For more information on getting this code, click here.

You'll need to add this information onto your student's Student Profiles. Click the field in the Other section of their main Student Profile page. Add in the correct information, then click Save Changes.

For students with Extended hours, it may look like this before clicking Save Changes.

For students only attending school for the 15 hours of funded Universal Entitlement, it should look like this.

You can also add in this information in bulk from Students > All Students > Bulk Update > Bulk Update Funded Hours.

You can click a student to add in the student's 30-hours codes.

You can also tick all the students you wish to add the same information for then click the Bulk action button.

Click to Bulk Update Funded Hours & Hours at Setting. Add in the number of Funded hours, Extended hours and hours at setting (Funded + Extended), then click Bulk Update.

30 Hours Code Errors

Error 3130 - If the 30-hours code is missing for a student, you will get this error in your Census, in the Arbor Validations section:

It will also appear in the DfE validations section as error 3130:

Error 3100 - If you have added extended hours but not a 30-hour code, you will get this error in your Census, in the Arbor Validations section:

It will also appear in the DfE validations section as error 3100:

Solving these errors

Click the error in the Arbor Validations section.

In the slideover add the correct information. Add the total number of hours the student attends (Hours at setting) and the number of Funded hours (Maximum 15). 

For students that are entitled to extended hours paid by the government, add the student's 30 hours code.

For students that are not entitled to extended hours paid for by the government, or who have extended hours paid for by the parents or school, should not have any hours entered into the Extended hours field.

Please note: Arbor is unable to distinguish between a number entered in the Extended hours field (e.g. 15:00) and zero (e.g. 00:00). Delete all text in the Extended hours field and click Save Changes.

Please note that with all errors and queries, you must regenerate your census for them to disappear.

Funded hours and Hours at setting Errors

Error 1852 - If you have 3 or 4-year-olds attending your school, you will need to provide information about funded hours. This is the number of hours they attend for free, up to a maximum of 15.

If you haven't added this information to a student, you will get this error in your Census, in the Arbor Validations section:

It will also appear in the DfE validations section as error 1852:

Error 1855 - If you have 3 or 4-year-olds attending your school, you will need to provide information about their hours at setting. This is the number of funded hours (in this case 15), plus the number of extended hours).

If you haven't added this information to a student, you will get this error in your Census, in the Arbor Validations section:

It will also appear in the DfE validations section as error 1852:

Solving these errors

Click the error in the Arbor Validations section and update the slide over with the total number of hours the student attends (Hours at setting) and the number of Funded hours (Maximum 15). 

For students that are not entitled to extended hours paid by the government, the top and bottom numbers should be the same.

Please note that with all errors and queries, you must regenerate your census for them to disappear.