Errors 4041, 4042, 4043 and 4044

The article explains errors 4041-4044 related to missing or invalid learner funding and monitoring data for English and Maths minimum hours for 16-19-year-olds who haven't achieved GCSE grade 4 or equivalent. Students must complete 100 hours of in-person teaching in these subjects. Errors 4041 and 4042 arise from missing minimum hours confirmation, which can be updated individually or in bulk via the student profile or bulk update tools. Errors 4043 and 4044 occur if student records don't meet specific criteria, including age, GCSE attainment, funding exemptions, planned learning hours, and valid learning aims.

• 4041 Error Message: Learner Funding and Monitoring information for English Minimum Hours is missing or invalid

• 4042 Error Message: Learner Funding and Monitoring information for Maths Minimum Hours is missing or invalid

• 4043 Error Message: Maths GCSE grade achieved is 'D'-'G' / '3'-'1',  'U' or 'NR' and the student is recorded as not having a funding exemption, therefore Maths minimum hours must be present

• 4044 Error Message: English GCSE grade achieved is 'D'-'G' / '3'-'1',  'U' or 'NR' and the student is recorded as not having a funding exemption, therefore English minimum hours must be present

The maths and English condition of funding guidance requires 16 to 19-year-olds to continue studying these subjects at a level 2 qualification level, where they have not yet achieved a GCSE grade 4 or equivalent. To meet the funding condition, students must study for a minimum number of hours.  That is 100 hours for maths and/or 100 hours for English, to be delivered at any point in the academic year. 

This support must be delivered as in-person, whole-class, stand-alone teaching.  This data is returned in the School Census for students who are either on roll on census day or became off roll since the start of the academic year.
 

4041 and 4042

Errors 4041 and 4042 occur when confirmation of minimum hours is missing for a student. 

Check if maths minimum hours confirmation or English minimum hours confirmation has been populated. This can be done either on the GCSE Attainment for Funding section in the main page of a student profile or via Bulk Update GCSE Attainment for Funding. Find more on minimum hour confirmations here: Adding prior attainment for English and Maths
 

Student Profile, GCSE Attainment for Funding section

To check and update a single student's minimum hours confirmation:

• Find the student's profile by using the search function, clicking on their name on a slide over or via Students > All Students > Browse Students
• Scroll down to the GCSE Attainment for Funding section
• Click on English Minimum Hours or Maths Minimum Hours ("Not set" indicates no confirmation has been recorded)
• On the slide-over, use the dropdowns to confirm the student has or hasn't got the minimum hours planned for English or maths
• Click Save Changes

Top Tip: Regenerate your census to see if the change has resolved the error. If you have multiple of these errors to resolve in one go, update all of the student records first and then regenerate to save on loading time.

Bulk Update GCSE Attainment for Funding 

To check and update multiple students' minimum hours confirmation in one go:

• Head to Students > All Students > Bulk Update > Bulk Update GCSE Attainment for Funding
• Make sure the grey dropdown is set to the correct academic year
• Check the Eng Min Hours and Maths Min Hours column
• Tick the boxes next to any students you want to update
• Click the green Bulk Action button
• Select Bulk update English minimum hours or Bulk update Maths minimum hours
• On the slide-over, use the dropdowns to confirm the student has or hasn't got the minimum hours planned for English or maths
• Click Save Changes

4043 and 4044

Errors 4043 and 4044 can occur when any of the following criteria have not been met. Please check that the learner’s record satisfies all of the following conditions:

• The learner is aged between 16 and 19 as of the 31st August and in curriculum year 12-14.

• The subject (Maths or English) GCSE Highest Prior Attainment has been entered and the grade equals D, E, F, G ,3 ,2, 1, U or NR.

• The learner does not have a funding exception set for the relevant subject (Maths or English). 

• Either the sum of (Planned Learning Hours and EEP Hours) or the sum of (T Level Planned Learning Hours and T Level EEP Hours) is greater than 150.

• The learner has at least one Learning Aim with:
   

  • Learning Start Date is on or before 31st July (eg 31st July 2025 if the current academic year is 2025/26) AND Learning Aim Status is set to “Continuing”

    OR

  • Learning Start Date later than 31st July (eg 31st July 2025 if the current academic year is 2025/26). 

To resolve these errors, check the relevant sections of the student profile and make adjustments to meet the condition outlined above.

• Age - Check this in the Identity section of student profiles
• Curriculum year - Check the student's current year group on the Enrolment page of their profile. Then, head to Students > Enrolment > Pastoral > Year Groups, click on their year group and check the Curriculum grade recorded in the Year Group Overview section.
• Prior Attainment and Funding exception - Check the GCSE Attainment for Funding section of student profiles or use the Students > All Students > Bulk Update > Bulk Update GCSE Attainment for Funding page. See Adding prior attainment for English and Maths for help on where to find this information.
• Planned Learning Hours and EEP Hours - Check the Enrolment page on student profiles or Students > All Students > Bulk Update > Bulk Update Learning & EEP Hours. See Planned learning and EEP hours for help on where to find this information.
• Learning Aims - Check the Enrolment page on student profiles or Students > All Students > Bulk Update > Bulk Update Learning Aims. See Learning Aims and Core Learning Aims for Post-16 for help on where to find this information