When to complete your Arbor Academy Onboarding Training

Arbor Support Team

May 26, 2023 11:51

When should I complete my Arbor Academy Onboarding Training?

Your Arbor Academy Pre and Post-Launch Training is now available to book via the Arbor Training Hub, in addition to other courses and training materials.

The Arbor Academy onboarding training is broken down into individual courses, making it easy to book and attend - staff have the freedom to choose which courses they want to attend and when from our schedule of onboarding training. The training is a mixture of live instructor lead training and pre-recorded video content. You can see the schedule for our live training here. Please note that due to low uptake, we have reduced some sessions to once per week.

To help you decide when you should complete each course, we have provided a breakdown below with our recommendation, to make sure you're ready to hit the ground running on your Go Live day!

Primary Onboarding Training

Pre Go-Live

Training course	Training length	Instructor-led training or video content?	Recommended attendees
001: Getting Started	13 mins	Video content	All staff
002: Teacher Essentials	90 mins	Video content	Teachers Teaching Assistants
003: Managing Student & Enrolment	90 mins	Instructor-led training	School Administrators
004: Guardian Profiles	45 mins	Video content	School Administrators
005: Managing Staff Profiles	45 mins	Instructor-led training	School Administrators
006: Staff Business Roles and Permissions	45 mins	Instructor-led training	School Administrators HR Officers
007: Staff Absence and Cover	45 mins	Instructor-led training	Cover Managers HR Managers
008: Primary Attendance	120 mins	Instructor-led training	School Attendance Officers School Administrators
009: Arbor MIS Management	12 mins	Video content	Project Lead School IT Staff School Administrators
011: Communications	90 mins	Instructor-led training	School Administrators

Post Go-Live

Training course	Training length	Instructor-led training or video content?	Recommended attendees
007: Adding further information on Student Profiles (SEN needs)	75 mins	Instructor-led training	School Administrators
010: Interventions	60 mins	Video content	HOD Behaviour Leads Teachers/TAs SENCo Timetable Lead
010: Single Central Record	15 mins	Video content	School Administrators HR Officers
011: Staff Contracts and Payscales	45 mins	Instructor-led training	HR Officers/Managers
012: Custom Groups	23 mins	Video content	School Administrators
012: User Defined Fields	12 mins	Video content	School Administrators
013: School Reporting on Arbor	20 mins	Video content	School Administrators Office Manager Senior Leaders Head Teachers
014: Introduction to Custom Report Writer	75 mins	Instructor-led training	School Administrators Senior Leaders

Secondary Onboarding Training

Pre Go-Live

Training course	Training length	Instructor-led training or video content?	Recommended attendees
001: Getting Started	13 mins	Video content	All staff
002: Teacher Essentials	90 mins	Video content	Teachers Teaching Assistants
003: Managing Student & Enrolment	90 mins	Instructor-led training	School Administrators
004: Guardian Profiles	45 mins	Video content	School Administrators
005: Managing Staff Profiles	45 mins	Instructor-led training	School Administrators
006: Staff Business Roles and Permissions	45 mins	Instructor-led training	School Administrators HR Officers
007: Staff Absence and Cover	45 mins	Instructor-led training	Cover Managers HR Managers
008: Secondary Attendance	120 mins	Instructor-led training	School Attendance Officers School Administrators
009: Arbor MIS Management	12 mins	Video content	Project Lead School IT Staff School Administrators
010: Secondary Timetable Management	75 mins	Instructor-led training	Data Managers Timetable Managers
010: Secondary Course Enrolments	45 mins	Instructor-led training	Data Managers Timetable Managers
011: Communications	90 mins	Instructor-led training	School Administrator

Post Go-Live

Training course	Training length	Instructor-led training or video content?	Recommended attendees
007: Adding further information on Student Profiles (SEN needs)	75 mins	Instructor-led training	School Administrators
010: Interventions	60 mins	Instructor-led training	HOD Behaviour Leads Teachers/TAs SENCo Timetable Lead
010: Single Central Record	15 mins	Video content	School Administrators HR Officers
011: Staff Contracts and Payscales	45 mins	Instructor-led training	HR Officers/Managers
012: Custom Groups	23 mins	Video content	School Administrators
012: User Defined Fields	12 mins	Video content	School Administrators
013: School Reporting on Arbor	20 mins	Video content	School Administrators Office Managers Senior Leaders Head Teachers
014: Secondary Exams setup and Entries	60 mins	Instructor-led training	Exams Officers
014: Secondary Exam Timetabling and Coursework Marks	45 mins	Instructor-led training	Exams Officers
014: Secondary In House Exams	45 mins	Video content	Exams Officers
014: Introduction to Custom Report Writer	75 mins	Instructor-led training	School Administrators Senior Leaders

Manual Migration & Brand New Site Setup Training

Brand New Site Setup

The Brand New Site Setup Course is made up of 7 modules plus additional tests of learning, which will show you how to set your blank Arbor site up if you don’t currently use an MIS.

This training and setup must be completed before Go Live.

All modules are aimed at the Project Lead, or the person responsible for setting up the Arbor site. This is usually the School Administrator.

Training module and length	Includes
Setting up your School details and Pastoral Structure (21 mins)	Creating your Academic Year Checking your School Details Adding a Staff Member Importing Staff Profiles in Bulk Creating your Pastoral Structure Scheduling Registration
Adding and Enrolling Student (18 mins)	Creating an Intake Season Adding Students Manually Adding Students via the Applicants Module
Managing Student Profiles (50 mins)	Finding a Student Profile Managing information on the Student Profiles Enrolling Students from the Profile Transferring Students Unenrolling and re-enrolling students
Managing Guardian Profiles (31 mins)	Finding a Guardian profile Creating a new Guardian Profile Linking a Guardian to a Student Guardian Profile Overview
Managing Staff Profiles (29 mins)	Finding and Navigating Staff Profiles Managing Staff Profile Information Business Roles and Permissions Staff Working Periods, Employment, and Financial information
Managing Staff Absences (9 mins)	Logging Staff Absences Analysing Staff Absence
Contracts and Payscales (31 mins)	Creating Allowances Staff Checks Managing Payscales & Positions Adding Superannuation Schemes Creating Staff Contract

Manual Migration

The Manual Migrations Course is made up of 8 modules plus additional tests of learning, which will show you how to manually move your data from your current MIS into Arbor.

This training and setup must be completed before Go Live.

All modules are aimed at the Project Lead, or the person responsible for setting up the Arbor site. This is usually the School Administrator.

Training module and length	Includes
Setting up your School details and Pastoral Structure (18 mins)	Creating your Academic Year Checking your school details Importing Staff Profiles in Bulk Creating your Pastoral Structure Scheduling Registration Sessions
Entity Importers (8 mins)	Using the Entity Importer Entity Importer Validation
Adding and Enrolling Student (11 mins)	Creating an Intake Season Adding Students and Managing Student Enrolments
Managing Student Profiles (19 mins)	Finding existing profiles Adding and editing key information on the profiles Enrolling students from the profile Transferring students Unenrolling and re-enrolling students
Managing Guardian Profiles (21 mins)	Finding and existing Guardian profile Creating a new Guardian Profile Linking a guardian to a student Guardian Profile Overview
Managing Staff Profiles (29 mins)	Finding and Navigating Staff Profiles Managing Staff profile Information Business Roles and Permissions Staff Working Periods, Employment, and Financial information
Managing Staff Absences (9 mins)	Logging Staff Absences Analysing Staff Absence
Contracts and Payscales (31 mins)	Creating Allowances Staff Checks Managing Payscales Managing Positions Adding Superannuation Schemes Managing Staff Contract

Meals, Payments & Parental Engagement Training

Meals & Payments

Meals and Payments training are additional training services that can be purchased if your school are looking to roll out these modules in Arbor.

We recommend you complete these courses in line with your schools plan to roll out and start using these areas of the system.

Click here to view more information about Payments Training, here to view our Payments Plus training, and here to view information about our Meals Training.

Parental Engagement

The Parental Engagement course is made up of multiple modules, including video content and live instructor-led training as well as additional tests of learning.

Click here to view more information about our Parental Engagement Training.

How will I get access to recordings and resources?

When logged into the Arbor Training Hub, you'll see on your Dashboard that you are enrolled in our "Arbor Academy" courses - these are the courses listed above, and the title of the course will end in "Webinar" (e.g, 005: Arbor Academy - Managing Staff Profiles Webinar). This means that there is a live training element that you need to book and attend, before being given access to recordings/resources.

Once you have completed the live webinar, and have given some feedback on the session, you will then be enrolled in a new course that is available on your Dashboard. The course name will end in "Resources" (e.g, 005: Arbor Academy - Managing Staff Profiles Resources). This course contains any recordings and resources, which you download and share with colleagues, or use to refer back to in the future if needed. Searching "Resources" in the search bar will provide you with a list of any training sessions that you have access to the recordings/resources for.

If you have questions about the Arbor Training Hub, please contact training@arbor-education.com