Changing class teachers and academic leads

Registration Forms

Go to Students > Enrolment > Registration forms and select the form.

Screen_Shot_2019-11-04_at_12.39.12.png

 

Click on the existing incorrect teacher under Form Tutors.  

Screen_Shot_2019-11-04_at_12.43.18.png

 

Click Edit and either amend the end date of the incorrect form tutor to reflect the appropriate dates, or delete them if they never should have been the lead for this class. Then click Save Changes.

Screen_Shot_2019-11-04_at_12.43.38.png

 

Once the staff member has been removed or had an end date inputted, they will no longer have the registers in their calendar. If the staff member still has the Attendance: Administer All Students permission they will still be able to access all registers but the classes will no longer appear in their calendar.

 

Courses and classes

This option is most appropriate for schools with a timetable set up in Arbor (mainly secondary & special schools).  If your school has only registration sessions for AM and PM classes, please see the section above.

Removing a Teacher

If this is linked to subjects within the timetable, select School > Programmes > year Courses.  Select the appropriate course.

Screen_Shot_2020-01-24_at_12.00.06.png

 

Click on the existing incorrect teacher under ‘Academic lead’.  

Screen_Shot_2019-11-04_at_12.24.38.png

 

Click Edit and either amend the end date of the incorrect form tutor to reflect the appropriate dates, or delete them if they never should have been the lead for this class. Then click Save Changes.

If the staff member should be removed from all related modules, the box for 'apply for component modules' should be ticked.

Screen_Shot_2019-11-04_at_12.25.28.png

 

Once the staff member has been removed or had an end date inputted, they will no longer have the registers in their calendar. If the staff member still has the Attendance: Administer All Students permission they will still be able to access all registers but the classes will no longer appear in their calendar.

 

Adding a new Teacher

To add a new academic lead, click the +Add button. On the slide over that appears, select the name of the staff member of the list, the start and end date. Then click Add Lead.

Screen_Shot_2019-11-04_at_12.28.31.png

 

Replacing the teacher for certain lessons  

Replacing the teacher for one lesson a week

Go to School > Programmes > year Courses.  Select the appropriate course. In the Classes and Lessons section, click the lesson to amend the staff member for.

Screen_Shot_2020-01-24_at_12.16.05.png

 

Click the existing staff member, and click into the staff member's current dates.

Screen_Shot_2020-01-24_at_12.17.53.png

 

Amend the End date to the last day they will be teaching this lesson, then click Save Changes.

Screen_Shot_2020-01-24_at_12.18.25.png

 

Next, click to add a new staff member to the timetable slot.

Screen_Shot_2020-01-24_at_12.20.21.png

 

Select the new staff member, then set the Effective date as the first date they will be teaching this lesson, then click Add Staff.

Screen_Shot_2020-01-24_at_12.20.59.png

 

Replacing teachers in bulk

Go to Students > Enrolment > Courses > Table View tab. 

Tick the boxes down the left-hand side of the courses you want to change the academic lead for, and click the little blue pencil icon to select Bulk Update Academic Leads.

Screen_Shot_2020-01-24_at_12.01.22.png

 

In the slide over, you'll see the option to add an effective date (you can set this to a date in the future if you don't want this change to happen straight away), and a Remove and Add field.

You can select all the staff to remove from this slot and all the staff to add, all at once. Just start typing the names into each box to select them, then click Change academic leads.

Screen_Shot_2019-11-04_at_12.31.58.png

0 out of 0 found this helpful
I'm still stuck!

Comments

0 comments

Please sign in to leave a comment.