Set up your In-house exam candidates

This article will show you how to set up your In-house exam candidates. 


You'll need the Qualifications: Administer All Students permission to set up candidates. If you don't have permissions, ask your administration team to give you permission using these instructions


Before adding students as candidates

A student needs to have an enrolment into your school to be able to add them as an in-house exam candidate.

This means that you cannot add External Candidates to in-house exams.

You can see how to add an enrolment here: Enrolling a single student


Adding students as In-house candidates

Go to Students > In-house Exams > Candidates > Candidates.

Step 1 - Add the students

Click +Add and select the students to add, then click Register Candidates.

Screenshot 2024-01-29 at 09.58.15.png


Step 2 - Add In-house Candidate Numbers

Add a new number

To assign a candidate number to a student who doesn't have one yet, tick the boxes next to the students. Click the Bulk action button to select Assign Candidate Numbers.

Screenshot 2024-01-29 at 09.59.56.png


Choose the number to start assigning to the candidates from, and click Assign numbers.

Top Tip: To select the number for each student, select one student at a time.

Screenshot 2024-01-29 at 10.11.48.png

Student already has an In-house candidate number

If there is already an In-house candidate number assigned, this cannot be edited from this page.

  • If there is a lock, the number is set from the student's external exam candidate number and cannot be changed from here. To edit this, change their external candidate number.
  • If there is no lock, the In-house candidate number has been set and cannot be updated, apart from by assigning the student a candidate number for external exams.

Screenshot 2024-01-29 at 10.05.59.png


Do we need to add them as external exam candidates?

You don't need to add students as external exam candidates to enter students into in-house exams.

However, you will need to have added them as internal exam candidates to generate timetables with in-house exams.

Go to Students > Examinations > Candidates > Internal Candidates.

Click +Add and select the students to add, then click Register Candidates.

Screenshot 2024-01-29 at 09.55.19.png


They do not need a UCI or UCN, so they should appear in the table with blank cells.

Screenshot 2024-01-29 at 09.56.17.png


You can check whether students are external exam candidates using the ticks or crosses on the Students > In-House Exams > Candidates > Candidates page.

Screenshot 2024-01-29 at 10.21.24.png

Was this article helpful?
1 out of 2 found this helpful
I'm still stuck!



Article is closed for comments.