Logging Special Educational Needs (SEN) and funding on the Student Profile

The Educational Needs section of the Student Profile compiles all information regarding a student's interventions, special educational needs, gifts and talents, educational plans, events, funding and SEN statements and notes. 

Logging a SEN Status and SEN Status codes

If the student has SEN, you'll need to log the appropriate SEN status. If you have recently migrated over to Arbor and are completing your Census, you may notice this error:

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This error has been flagged because the student has a defunct SEN Status set. 

For example, this student has a SEN Staus of 'Statement', which was discontinued by the DfE.

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You will need to set an end date for this SEN Status and add a new one if applicable.

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To add a new SEN status, you can click the orange button.

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In the slide over, you can add the new status. For the Census, these statuses correspond to different codes:

  • N - No Special Educational Need or Cause for concern
  • E - Education, Health and Care Plan
  • K - SEN Support
  • S - Statement (Now no longer used)

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The SEN field in the Educational Needs section will now show the dates of the SEN Status.

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SEN Status Assignment History

This section lists any historic or current SEN statuses. These may be further monitored by clicking on the record and then click on Edit to update as required. 

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How SEN Needs map to DfE Export Codes

We often get asked why we have more options in SEN Needs than the DfE's Pupil SEN type list, the reason for this is so you have more granularity in recording a student's SEN information but in the background of Arbor, we map our SEN Needs list to the DfE Export Codes.

Here is a list of how the SEN Need in Arbor maps to the DfE Export code.

Educational needs

This section presents any particular needs that may be recorded for the student. This information may be reviewed and updated by clicking on the appropriate record and then Edit.

When clicking on the '+Add' sign next to the header, a slide-over is displayed to input and save a new SEN need. 

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Student gifts and Talents

This section groups all recorded student talents. To add a new record, click on the +Add sign and select whether you will be recording a student gift or talent. A slide-over is displayed to input the right information and create the record. 

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Interventions

This section lists all the student's recorded interventions and their respective time-frame. 

To add a new intervention, click on the '+Add' sign next to the header. This will display a set of options to select whether to set up a new intervention for the student or add them to an existing one. The relevant status needs to be assigned to the student to indicate whether the intervention is in a planning/provisional mode, or has been confirmed. 

Please speak to your SENCO to find out how student enrolment into interventions works at your school. If you would like more information about how to set this up, please see Interventions.

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Intervention Reviews 

Shows reviews added for the student in regards to any interventions they are linked with. 

Individual Education Plans

This compiles the student's educational plan. To record a new plan, click on the '+Add' sign and input a summary, dates and relevant content. Attachments may be uploaded and linked with this particular record. 

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Events

This displays any SEN events recorded. By selecting the'+Add' sign, additional events may be recorded and assigned to the appropriate event type. 

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Student Funding

This section lists any funding the student is assigned. For example, you may need to report on some student's top-up funding indicator for the census. The available funding types are:

  • 16-19 Bursary Fund (Discretionary)
  • 16-19 Bursary Fund (Vulnerable Group)
  • 19+ Hardship
  • 20+ Childcare
  • Adult Education Bursary
  • Adult Learning Grant
  • Care to learn
  • Disability Access Fund (DAF)
  • Disabled Student Allowance
  • Discretionary Bursary Awarded
  • Element-3 Top-Up Funding
  • Exceptional Needs Funding
  • Free Childcare for Training & Learning for Work
  • Professional & Career Development Loan
  • Programmed Led Apprenticeships hardship fund
  • Residential Access Fund
  • Residential Support
  • Time off for study
  • Top-up Funding
  • Vulnerable Group Bursary Awarded

 

Click +Add to add funding.

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Notes

This section lists and manages the student's SEN notes and relative documents. To add a new note, click on the '+Add' sign and enter the date, summary and note content. Attachments may be uploaded through the slide-over and saved onto the particular record. 

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