Attendance codes determine whether a student is marked as present or absent in Arbor. When taking registers, your teachers can choose the marks of Present (/), Late (L) or No Reason (N), but can amend the N code to a different code if they wish.
How did we choose which marks are available?
Our current available codes are based on the Cymru guidance, and as such we do not allow you to create custom attendance codes. In the table below, you can see what each code means, when it should be used, and whether it contributes to your attendance figures.
Which mark is used?
When a student is scheduled to be in two academic sessions at once, Arbor will calculate the best mark which will count as their statutory attendance mark. For example, a student is marked as present in their intervention. They were also marked with an N in registration that takes place at the same time. This means that they will get a present mark for their Statutory Roll Call mark.
The hierarchy for best marks are:
- Present
- Present, at an Approved Educational Activity
- Absent, authorised
- Absent, unauthorised
- Uncounted codes
What event types contribute?
Certain registers, such as clubs, do not contribute towards your Roll Call attendance. For more information on this, check the table on which events contribute towards statutory attendance in this article.
How do the codes impact attendance?
You may find attendance is different thatn you're expecting if a student has D, L, or U attendance codes. Here are some examples:
U codes count as an absence, so will mean students will have less than 100% attendance. For example, if the student has 26 present marks and 26 U marks, they will have 50% attendance.
D codes do not count, so a student can have lots of D marks and still have 100% attendance.
Students who have all marks that don't count will show N/A in their attendance statistics on their student profile.
Students who have been marked with only absent codes or codes that do not count will show as 0% attendance.
Breakdown of available codes
| Code | Full name | Statistical category |
| /\ | Present at am or pm registration |
Present |
| L | Late but arrived before the register closed |
Present |
| B | Educated off site (not dual registration) |
Approved educational activity |
| D | Dual registered (i.e. present at another school or at a PRU) |
Approved educational activity |
| P | Approved sporting activity |
Approved educational activity |
| V | Educational visit or trip |
Approved educational activity |
| J | Interview |
Approved educational activity |
| W | Work experience (not work based training) |
Approved educational activity |
| C | Other authorised circumstances (not covered authorised absences by another appropriate code/description) |
Authorised absence |
| F | Agreed extended family holiday |
Authorised absence |
| H | Agreed family holiday |
Authorised absence |
| I | Illness |
Authorised absence |
| M | Medical or dental appointment |
Authorised absence |
| S | Study Leave |
Authorised absence |
| E | Excluded but no alternative provision made |
Authorised absence |
| R | Day Set aside exclusively for religious observance |
Authorised absence |
| T | Traveller absence |
Authorised absence |
| N | No reason for the absence provided yet |
Unauthorised absence |
| O | Other unauthorised (not covered by other codes or descriptions) |
Unauthorised absence |
| G | Family holiday (not agreed or sessions in excess of agreement) |
Unauthorised absence |
| U | Late and arrived after the register closed |
Unauthorised absence |
| X | Untimetabled sessions for non-compulsory school-age pupils | Not required to attend |
| Y | Partial and/or forced closure | Not required to attend |
| Z | Pupil not on roll yet | Not required to attend |
| # | School closed to all pupils | Not required to attend |
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