If you want your supply teachers to be able to log into Arbor and take attendance or take other actions, you will need to create a staff profile for them.
Permissions
- Staff Profile: All Staff: Basic HR Administration - Create a new member of staff
- User Accounts: Administer - Change the password for accounts
If you don't have the necessary permission, you'll need to ask your admin team to give you permission using these instructions.
Creating staff profiles
Add the staff member
Follow the instructions in this article: How do I Add a New Staff Member and create a new staff profile?
Make sure you give them a business role to allow them to access the registers to take attendance - we recommend the Supply Teacher business role.
Top Tip: Add an end date for their business role if they are covering for a temporary period to remove their access after this date.
Do we need to include the staff member in the Workforce Census?
The DfE advises on page 11 of their School workforce census: business and technical specification, that you do not need to include the following staff contracts in your census:
- temporary staff with service of less than 28 days, who are not expected to complete service of 28 days or more by census day
- casual staff without contracts, employed on an ad hoc basis.
If you need to exclude staff, you can see how to do this here: Excluding staff or contracts from the Workforce Census
You may need to include these staff in the headcount numbers on census day: On the day staffing information
Recording a contract
If the staff member does not fall into the above categories for exclusion, you will need to record a Contract on their staff profile.
- Follow these instructions: Adding a contract to a staff member
- For the Post, you will need to make sure you have a Position set up for Supply Teacher: Setting Positions, Position Categories and Census Business Roles for the Workforce Census
For agency staff, even though they are not employed directly by the school, the DfE still requires submission of salary information. You will need to either:
- record their daily rate, and give them a salary of £0.
- add their salary, and do not add a daily rate.
What do we do when their contract is over?
When their contract is over, please use these instructions to end their access, employment and their contract: End a staff member's employment.
Giving access to more registers
Once you set the staff profiles up, you will be able to select the staff member when assigning cover for the absent staff member, and they will be able to see the class on their dashboard under My Items > My Cover.
Once set up, if you want them to access more lessons than they have been assigned as cover for, take a look at this article.
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