Using the School Single Central Record (SCR) to check and update Staff Details

This article explains how to use the School Single Central Record (SCR) in Arbor to check and update staff details, ensuring that all staff records are up to date for student safety. It covers how to access the SCR, update staff information, manage checks in bulk, and utilise the Data Quality Dashboard to identify and correct missing data. Additionally, it provides guidance on editing individual staff profiles.

Checking and updating key details using the Single Central Record (SCR)

How does the SCR work?

All schools should keep staff records up to date to ensure that all necessary checks and precautions have been taken to keep their students safe. Arbor has a dedicated page that allows you to check and update information about your staff members.

The SCR will show:

• Staff members who have been added to your school's Arbor site 

This means that when a staff member leaves your school and you follow the instructions to end their employment, they will no longer appear in the SCR.

The SCR will not show:

• Staff who have not been added to your Arbor site as a staff member - see how to add missing staff here, and how to add volunteers, governors, contractors, supply teachers and third-party staff here.
• Staff who work on your MAT MIS site - we have a SCR on the MAT MIS for these staff members.
• Staff who have left your school and whose employment records you have ended.

Using the SCR

Go to School > All Staff > Single Central Staff Record.

You can click any field to amend the information (apart from Postal Address).

To perform additional sections, click the tick boxes next to each staff member's name, then click the Bulk action button.

Updating columns in bulk

You can't upload checks into the SCR in bulk, such as via a spreadsheet. However, you can update checks from School > All Staff > HR Admin > Checks > Manage Check Types. On this page, you can update multiple checks at once. More information here: Adding checks and qualifications to staff

Which column is the Section 128 check?

You can view and update Section 128 - Prohibition from management checks for all your staff from the Single Central Record. It's the column next to the Prohibition From Teaching column.

You can also see and update checks for individual staff from their staff profile in the Qualifications & Checks section. 

Using the Data Quality Dashboard

The Data Quality Dashboard on Arbor allows you to view and add missing data for staff, Students, and Guardian users on Arbor. Just go to School > Data > Data Quality Dashboard

To update staff data, click on Staff in the left-hand menu. Here you can check missing staff information.

For example, to add missing staff emails, go to School > Data > Data Quality Dashboard > Staff > Contact details > Email Addresses

• From the data quality dashboard, navigate to the staff section on the left-hand side and, within ‘Contact Details', select ‘Email'.
• Where there are missing email addresses, click in the gap in the column and select the type of email address for the staff member (e.g., work/personal). We recommend using work emails as the user's primary email address, as this will be used for their Arbor login.
• Add the user's email address, and, where available, select the box that sends the user a welcome email to Arbor if you would like them to log in once their information is updated.

If there are any errors, click on the error to resolve it.

You can choose to ignore the error or amend the information and retry the check to see if the data is valid.

Editing details from the staff profile

If you want to edit one staff member's details, you can use the top-right search bar or the Browse staff page to find their profile and edit it directly from there, as shown below. 

Just locate the section which needs amending.

Select the section that needs to be amended, Date of Birth, for example.

As shown below, there is an orange 'Edit' button that you can click to edit this information.