You can use our out-of-the-box report template to set up a mail merge communication to guardians with this information.
Once you've enrolled your applicants for next year into registration forms (step 3 of the New School Year Setup Process), you can let parents know what registration forms they will be in and their tutor by using Custom Report Writer data in a mail merge.
Click the link at the bottom of this article to download the report template. Do not open the template. You can then import it into your site by following these instructions: Importing a report